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musim mas
RIAU SUMATRA
This public summary has been prepared in accordance with RSPO requirements
and the information included is the result of a full RSPO assessment of the Mills
and supply base as included in the scope of the certificate.
Report prepared by: David Ogg FICFor. (Lead assessor).
Certification decision made by: Gerben Stegeman.
Control Union (Indonesia)
Jl Kramat 3A,
Cilandak Timur
Jakarta Selatan 12560
Phone: 062-21-7884 2016
Control Union (Malaysia) S/B
Persiaran Raja Muda Musa,
Off Jalan Sg Berith,
Teluk Gadong, 41100, Klang,
Selangor. Malaysia.
Phone 03-3377 1600 / 1700
Control Union Certifications. (Head office)
Meeuwenlaan 4-6,
P.O. Box 161.
8000 AD Zwolle.
The Netherlands.
Phone: 0031 38436 0100
Control Union Certifications is a member of the Control Union World Group - an international inspection and
certification body. CU performs assessments and certification in many agricultural based fields such as
FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, Eurepgap,
HACCP, BRC, GMP and GTP.
CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011
for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and
EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CU.
Page 1 of 1
Contents
1. Scope of the Certification Assessment.
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
National Interpretation used for the assessment.
Assessment type. (mill, estate and mill, plantation only etc. etc)
Location maps.
1.3.1
Map to show geographical location.
1.3.2
Map to show the supply base and neighbouring entities.
1.3.3
Location addresses of the mill(s).
1.3.4
Approximate tonnages certified. (CPO and PK).
Description of supply base.
1.4.1
General description.
1.4.2
Location of the supply base including:
• Control Union code for the certificate.
• Location address.
• GPS reference.
1.4.3
Statistics of supply base including:
• Control Union code for the certificate.
• Area of oil palm.
• Mature area.
• Estimated annual FFB production in tonnes.
• Planting years.
• Cycle.
Other certifications held (ISO etc)
Organisational information/contact person
Time bound plan for other management units and justifications
Date certificate issued and scope of certificate
2. Assessment Process
2.1
2.2
2.3
2.4
2.5
3
Certification body.
Qualifications of the assessment team.
2.2.1
Qualifications of the lead assessor
.
2.2.2
Qualifications of the assessment team
Assessment methodology.
2.3.1
General overview.
2.3.2
Assessment agenda including:
• Assessment dates.
• Sites visited.
• Main activities.
• Total number of person days spent on site.
Stakeholder consultation.
2.4.1
Summary of how stakeholder consultation was organised.
2.4.2
List of National and International stakeholders consulted.
Date of next surveillance visit.
Assessment Findings
3.1
3.2
3.3
3.4
3.5
Lead assessor’s summary and recommendation for certification.
Summary of the findings by criteria.
Non conformity registers.
Issues raised during stakeholder consultation and company responses.
Formal sign-off of the assessment findings.
3.5.1
Acknowledgment of internal responsibility by the client.
3.5.2
Signing by certification body.
Page 2 of 2
1.
SCOPE OF THE CERTIFICATION ASSESSMENT.
1.1 National Interpretation used.
The management of the Palm Oil Mill(s) and associated suppliers of FFB were assessed for
compliance against the 2008 International RSPO criteria as interpreted and endorsed for
Indonesia.
1.2 Assessment type. (Mill, Estate and Mill, Plantation only etc. etc).
Palm Oil Mills and estates owned by Musim Mas.
1.3 Location maps.
1.3.1 Maps showing the location of the plantations and mills in Riau Sumatra.
Page 3 of 3
Page 4 of 4
1.3.2 Map to show the neighbouring entities.
Page 5 of 5
1.3.3 Location of mills.
Name of Mill
Pabrik Kelapa Sawit Batang
Kulim
Pabrik Kelapa Sawit Pangkalan
Lesung
1.3.4
Location
Desa Batang Kulim, Kecamatan Pangkalan Kuras, Kabupaten
Pelalawan, Propinsi Riau, Indonesia
Kelurahan Pangkalan Lesung, Kecamatan Pangkalan Lesung,
Kabupaten Pelalawan, Propinsi Riau, Indonesia
Approximate tonnages certified (Excludes CPO recovery from outside
supplies of FFB).
Name of Mill
CPO
PK
PKO*
PKE*
Pabrik Kelapa Sawit Batang Kulim
70,000
15,850
7,200
8,250
Pabrik Kelapa Sawit Pangkalan Lesung
65,000
15,400
7,000
8,000
* Both Batang Kulim and Pangkalan Lesung POMs have their own kernel crushing plants
1.4 Description of supply base.
1.4.1 General description.
The supply base is the 6 estates owned by Musim Mas.
These estates are known as Estates I, II, III, IV, V and VI.
1.4.2 Location of the supply base.
Plantation
CU Code Name
PO1
Estate I
PO2
Estate II
PO3
Estate III
PO4
Estate IV
PO5
Estate V
PO6
Estate VI
Location address
Desa Pesaguan, Kecamatan Pangkalan
Lesung, Kabupaten Pelalawan, Propinsi
Riau, Indonesia
Desa Batang Kulim, Kecamatan
Pangkalan Kuras, Kabupaten
Pelalawan, Propinsi Riau, Indonesia
Kelurahan Pangkalan Lesung,
Kecamatan Pangkalan Lesung,
Kabupaten Pelalawan, Propinsi Riau,
Indonesia
Kelurahan Pangkalan Lesung,
Kecamatan Pangkalan Lesung,
Kabupaten Pelalawan, Propinsi Riau.
Desa Tanjung Beringin, Kecamatan
Pangkalan Kuras, Kabupaten
Pelalawan, Propinsi Riau, Indonesia
Desa Talau, Kecamatan Pangkalan
Kuras, Kabupaten Pelalawan, Propinsi
Riau., Indonesia.
GPS reference.
Longitude
Latitude
o
o
102 4’ 54,739”
0 4’ 13,296”
o
0 4’ 37,290”
o
0 2’ 44,919”
o
0 5’ 59,312”
o
0 0’ 51,015”
o
0 3’ 0,403”
102 1’ 53,566”
102 5’ 29,079”
102 5’ 28,348”
102 2’ 16,209”
101 59’ 27,91”
o
o
o
o
o
1.4.3 Statistics of the supply base.
(Oil palm area less Mature area = immature area)
CU Code
Name
Area of oil palm (ha)
PO1
PO2
PO3
PO4
PO5
PO6
Estate I
Estate II
Estate III
Estate IV
Estate V
Estate VI
Oil Palm
4,232
3,338
4,647
4,546
3,747
3,407
Mature
4,232
3,329
4,528
4,473
3,729
3,214
Page 6 of 6
Est MT
FFB/yr
Planting
years
Cycle
(years)
124,471
95,306
81,515
124,822
61,165
55,579
1993 to 2006
1993 to 2006
1996 to 2007
1996 to 2006
1998 to 2008
2000 to 2006
25
25
25
25
25
25
1.5 Details of other certifications or awards held.
Indonesian Best Exporter Awards (Primaniyarta Awards) to Musim Mas for 9 times: 2007, 2005-06, 2001,
1992-96
Industrial Relations Award to PTMM in 2006 by Riau Governor
Zero Accident Awards by Pelalawan District Government to Batang Kulim POM (January 29, 2007)
Zero Accident Awards by Minister of Labour & Transmigration Department to Batang Kulim POM (January
02, 2007)
Zero Accident Awards by Pelalawan District Government (January 21, 2008)
1.6 Contact person.
Principle Contact person:
Business address:
! " # $ %&
Group name if applicable:
Office telephone:
Mobile telephone:
Fax:
e-mail:
Web site:
'(
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555
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-
1.7 Time bound plan for other management units and justifications.
The time frame laid out below is considered to be both challenging and realistic. The company will be
using the experience of the main assessment to ensure that the other management units conform to
the RSPO principles and criteria.
The audit team are satisfied that the company conforms with the RSPO requirements for partial
certification as laid out in the Final RSPO Certification Systems document, June 2007, section 4.2.4
Progress will be verified and reported in subsequent surveillance visits.
Name of plantation.
General
Location
Area Summary (Ha)
Total
Planted
Time bound
timetable for
certification
PT Agrowiratama
Pasaman Barat,
10,990
6,307
2009
[02.12.1.01.06486]
Sumatera Barat
PT Bekat Sawit Sejati
Musi Banyuasin,
11,539
10,791
2009
[09.05.1.01.35804]
Sumatera Selatan
PT Sukajadi Sawit Mekar
Kotawarigin Timur,
19,802
15,157
2010
[02.12.1.15.07533]
Kalimantan Tengah
PT Maju Aneka Sawit
Kotawarigin Timur,
19,906
10,109
2011*
[02.12.1.15.07164]
Kalimantan Tengah
PT Globalindo Alam
Kotawarigin Timur,
16,063
2,531
Perkasa
Kalimantan Tengah
[02.12.1.51.08585]
*
PT Unggul Lestari
Kotawarigin Timur,
14,445
2,529
2012
[02.12.1.15.09446]
Kalimantan Tengah
#
#
PT Siringo Ringo
Labuhan Batu, Rantau
1,490
1,334
2013
[02.12.1.15.07561]
Prapat
#
#
PT Bahana Nusa Interindo
Rokan Hilir, Riau
30
30
2013
[02.12.1.15.07317]
#
#
PT Sinar Agro Raya
Pelalawan, Riau
60
60
2014
[02.12.1.15.07383]
#
#
PT Indo Makmur Sawit
Rokan Hulu, Riau
20
20
2014
Berjaya
[02.12.1.15.07455]
* Pending on construction of palm oil mills
# Small estates, supplies mainly from outside suppliers, pending on RSPO P&C for Independent
Smallholders
Page 7 of 7
1.8 Date certificate issued and scope of certificate
Name of Client:
Client number:
Certificate number:
Certification Decision Date:
Issued by
Address
Telephone
Fax
Email
Website
Name of Mill:
Scope (Summary of suppliers
of FFB):
Musim Mas
CU809028
CUC809028
January 06, 2009
Control Union Certifications
Group scheme: Yes
Meeuwenlaan 4-6
8025 BS Zwolle
0031 (0) 38 426 0100
0031 (0) 38 423 7040
[email protected]
www.controlunion.com/certification
Pabrik Kelapa Sawit Batang Kulim
Estates:
•
P01 - Estate I, Desa Pesaguan, Kecamatan Pangkalan Lesung,
Kabupaten Pelalawan, Propinsi Riau, Indonesia.
•
P02 - Estate II, Desa Batang Kulim, Kecamatan Pangkalan
Kuras, Kabupaten Pelalawan, Propinsi Riau, Indonesia.
•
Projected mass balance CPO:
Certificate registration code:
Type of certification:
Name of Mill:
Scope (Summary of suppliers
of FFB):
P06 - Estate VI, Desa Talau, Kecamatan Pangkalan Kuras,
Kabupaten Pelalawan, Propinsi Riau, Indonesia.
70,000 tonnes
CU-809028D01
Single site: Yes
Group scheme: Yes
Pabrik Kelapa Sawit Pangkalan Lesung
•
P03 - Estate III, Kelurahan Pangkalan Lesung, Kecamatan
Pangkalan Lesung, Kabupaten Pelalawan, Propinsi Riau,
Indonesia.
•
P04 - Estate IV, Kelurahan Pangkalan Lesung, Kecamatan
Pangkalan Lesung, Kabupaten Pelalawan, Propinsi Riau,
Indonesia.
•
Projected mass balance CPO:
Certificate registration code:
Type of certification:
Certifier (contact person)
Signature
P05 - Estate V, Desa Tanjung Beringin, Kecamatan Pangkalan
Kuras, Kabupaten Pelalawan, Propinsi Riau, Indonesia.
65,000 tonnes
CU-809028D02
Single site: Yes
Group scheme: Yes
Gerben Stegeman
Page 8 of 8
2.
ASSESSMENT PROCESS.
2.1 Certification Body.
Control Union Certifications is a member of the Control Union World Group - an international inspection and
certification body. CU performs assessments and certification in many agricultural based fields such as
FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, Eurepgap,
HACCP, BRC, GMP and GTP.
CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011
for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and
EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CU.
2.2 Qualifications of the assessment team.
2.2.1 Qualifications of the lead assessor. David Ogg FICFor.
REQUIREMENT
A minimum of post high school (post
secondary school) training in either
agriculture/forestry, environmental
science or social sciences;
At least 5 years professional
experience in area of work relevant to
the assessment (e.g., palm oil
management; agriculture/forestry;
ecology; social science);
Training in the practical application of
the RSPO criteria, and RSPO
certification systems;
Successfully completion of an ISO
9000:19011 lead assessors course;
A supervised period of training in
practical assessment against the
RSPO criteria or similar sustainability
standards, with a minimum of 15 days
assessment experience and at least 3
assessments at different
organisations.
QUALIFICATIONS
OND (credit) Forestry. Newton Rigg College of
Agriculture and Forestry. Penrith, Cumbria. U.K.
1978 to 1981
Professional forester since 1981.
1987. Passed the examinations necessary to be
accepted as a member of the Institute of Chartered
Foresters.
2004 Promotion to a Fellow of the ICF.
Instrumental in the preparation of the CUC
certification systems. Fully trained in similar
certification programmes such as FSC, PEFC,
GOTS, Organic Exchange.
BATALAS ISO 900:2000 lead assessors course.
September 2007.
Extensive experience in the Palm Oil industry by
conducting pilot projects with 4 different companies
throughout Malaysia and Indonesia from August
2006 to August 2007. Developed the CUC
assessment checklist and system plans and
training new assessors as team members.
Conducted a significant number of assessments
since 1998. (In excess of 3,000).
SmartWood. Soil Association.
Indfor: 700 group members including PEFC and
FSC FM and COC;
Control Union: GOTS, GGL, FSC COC,
CRAMER, OE, Recycle standard.
RSPO to date: 4 x pre-assessments.
5 x main assessments. (Malaysia, Indonesia and
Colombia).
Page 9 of 9
Compliance
Yes
Yes
Yes
Yes.
Yes.
2.2.2 Qualifications of assessment team.
RSPO REQUIREMENT
ASSESSOR
Fluent in main local languages
Bart van Assen
and English.
Dian Susanty
Adri Zakana
Field working experience in the David Ogg
palm oil sector, or a
demonstrable equivalent.
Bart van Assen
Good agricultural practices
(GAP), integrated pest
management (IPM), pesticide
and fertilizer use.
David Ogg
Health and Safety
assessmenting on the farm
and in processing facilities.
(For example OHSAS 18001
or occupational. Health and
safety assurance system).
Workers welfare issues and
social assessmenting
experience. (For example with
SA8000 or related social or
ethical accountability codes).
David Ogg
Bart van Assen
Bart van Assen
Compliance
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Dian Susanty
Professional forester since
1981.
See also above.
Gender issues.
Adri Zakana
Strong NGO background.
Yes
Environmental and ecological
assessmenting. (For example
experience with organic
agriculture, ISO 14001 or
environmental management
systems).
David Ogg
Biodiversity and environmental
forest management.
Yes
Bart van Assen
Global Gap standard.
Yes
Dian Susanty
Yes
Economic issues.
David Ogg
12 years on quality and
environmental dimensions for
industrial sector
Managing Director of forest
management company for 18
years.
2.3
David Ogg
QUALIFICATIONS
Indonesian citizen.
Indonesian citizen.
Indonesian citizen.
Professional forester since
1981.
See also above.
Forestry consultant since 1994.
Institute for Agro-Technical
Research.
Professional forester since
1981.
See also above.
As part of forestry consultancy
and certification work.
Professional forester since
1981.
See also above.
As part of forestry consultancy
and certification work.
Yes
Yes
Assessment methodology.
2.3.1 General overview.
The assessment was carried out in conformity with the procedures as laid down in the CUC RSPO
Procedure Manual and the program manual for the assessor and certifier. During the assessment the
qualified CUC assessors used the RSPO standard as endorsed for the country in which the assessment
took place and recorded their findings.
Due to the location and proximity of the estates, combined with the common management systems and
information derived during the pre-assessment, it was possible to carry out both field and office
assessments of all 6 estates within the time frame without compromising the integrity of the assessments in
anyway.
All 6 estates and the 2 mills were visited and the assessment team carried out field and office assessments
of compliance for all the RSPO principles and criteria. Common systems were identified and specific
evidence was recorded for individual estates. Interviews with managers took place in both formal and
informal environments and worker interviews were conducted on all estates and in both mills.
Page 10 of 10
2.3.2 Assessment agenda.
Date
nd
2
June
Location /main
sites
Opening meeting.
Sorek North and
South. All estates.
rd
Open stake holder
meeting.
Local communities.
th
Both mills audited.
HCV audits.
th
Estate II. Plus
estate I to VI
documentation..
th
Closing meeting.
3 June
4 June
5 June
6 June
Main activities
• Opening meeting. Introduction by team leader. Introduction
of team members and assessment agenda.
Presentation of estates by respective managers.
Presentation by Oil Mill(s).
Source of FFB by respective managers.
• Chemical stores. Storage. MSDS leaflets. Herbicide mixing
areas. PPE. Ventilation. Security.
• Field inspections. Herbicide application programmes.
Harvesting sites and efficiency. Fertilising operations. SOP’s.
Soil maps. Land preparation. Ground cover. IPM. First aiders
and boxes. Ground cover. Soil erosion. Field observations of all
operations.
• Worker interviews. OSH. Sexual, religious, racial harassment.
Pay and contracts. Child labour. First aid. Awareness.
• New planting sites. Zero burn.
• HCV’s. Identification. Management plans. Environmental
Impact Assessments. Implementation.
• Riparian zones. Width. Current and future management. Non
maintenance regimes.
• Water management. Water courses. Water monitoring.
• Road maintenance. Run off.
• Social amenities. Social Impact Assessments.
• Local communities. Contributions made. Employment
opportunities. Social impacts. Complaints procedures.
• Work shops. Oil traps. Safe working environment. PPE. Diesel
tanks. Environmental waste management.
• Line sites. Interviews with householders. Inspection of water
discharge points. Water improvement plans. Waste disposal.
• Document inspection and assessment.
• Open stake holder meeting.
• KKPA. Independent interviews.
• Social amenities. Social Impact Assessments.
• Local communities. Contributions made. Employment
opportunities.
• Mill and workshop inspections. Documentation. Worker
interviews.
• Mills. SOP’s. Safe working environment. Gen sets. Walk ways.
Signs. EFB. POME treatment. Emissions. Mass balance. Diesel
tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and
water usage.
• OSH. Training. Management structure. First aiders.
• Full document review. Review and documentation of
evidence. All aspects of RSPO P&C’s.
• Worker interviews.
OSH. Sexual, religious, racial harassment. Pay and contracts.
• Full document review. Completion of the checklist. Review
and documentation of evidence. All aspects of RSPO P&C’s.
• Worker interviews. OSH. Sexual, religious, racial harassment.
Pay and contracts. Child labour.
• Closing meeting. Chaired by the assessment team leader.
Welcome and introduction by the team leader.
Presentation of findings by the assessment team.
Questions and answers.
• Final summary by team leader.
Number of assessors participating: 4
Number of days spent for the assessment on site: 5
Page 11 of 11
Total number of person days used for the assessment on site: 20
2.4 Stakeholder consultation
2.4.1 Summary of how the stakeholder consultation was organised.
MM included a list of local stakeholders in their application form to CUC. All 55 stakeholders’ additional
National and International stakeholders as identified by Musim Mas and CUC were invited to make written
responses to a questionnaire. The questionnaire includes full details of the company to be assessed, the
names and addresses of all the mills and supply base, the dates of the assessment and the date time and
place of an open stakeholder meeting.
Notification was also posted on the CUC and RSPO web sites.
12 questions are asked. In summary:
1. Do you have any remarks on the RSPO standard?
2. What is your relation with the applicant.
3. Are there any plantation or mill management practices that affect you?
4. Do you consider any management is in conflict with the RSPO principles and criteria?
5. Do you have any suggestions for management?
6. Are you aware of any HCV in the plantations or in adjacent land?
7. Are you aware of any endangered or rare species?
8. Are there any adverse (or positive) effects on local communities?
9. Additional comments.
10. Are you likely to attend the open stakeholder meeting?
11. Do you have any comments about the assessment team and would you like to meet with them?
12. Do you have any comments of the applicants management of any other plantations?
38 responses were received which included 12 issues to be investigated during the assessment.
The open stakeholder meeting was attended by 49 people and the issues raised in the questionnaires were
once again raised and discussed as those who responded also attended the meeting.
Subsequently the assessment team discussed those issues with MM management (See 3.4 below).
2.4.2 List of the National and International stakeholders contacted.
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Page 12 of 12
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3.
ASSESSMENT FINDINGS.
3.1 Lead assessor’s summary and recommendation for certification:
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Date: 12 June 2008.
Page 14 of 14
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It is therefore the recommendation of the lead assessor that:
• A certificate of compliance is awarded.
Signed:
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3.2 Summary of the findings by criteria:
The assessment team conducted a thorough assessment of all the principles, criteria
and indicators. Evidence was sought for conformity with the RSPO NI of both systems
and their implementation. The findings column reflects the findings in accordance with
each criteria and indicator and the comments column includes some of the evidence
found. (The full and complete checklist contains some confidential information and is an
extensive document used for peer review and by the certification decision panel and
certifier). Where non conformity was found, a summary of the non-conformity is
included.
1.1
1.2
2.1
2.2
Findings:
• Records of all requests for information
are maintained.
• Records of responses to those
requests are maintained and the action
taken, dates and persons involved.
• The above records are maintained for
a minimum period as defined by the
company.
• Public documents are available and
include legal, social and environmental
documents and current and past FFB
prices.
• The process and outcome of any
compensation claims are documented
and are also made publicly available
as applicable.
• Commercially sensitive documents are
not available as verified by the audit
team.
• Clear compliance with the law in all
areas sampled.
• Good systems in place to track and
implement changes in the law.
• The laws affecting the oil palm industry
are listed and available to all
managers.
• Land titles / country leases for all
properties in accordance with the law
of the land.
• Legal boundaries are identified and
confirmed on site.
Comments:
Comprehensive system with evidence of
action taken as the result of a request for
information.
"The stakeholder consultation book" is
completed by all stakeholders who wish to see
documents. E.g. 26/11/07. Eddy/Awi
requested information on training. This is
transferred to the record of information book in
which the date, their name, organisation,
Information requested to see, other reference
i.e. letter, person who handles the request, his
position, and information provided is recorded.
In addition official visitors are recorded with
photographs. A total of 22 persons have
signed the book. The mill is normally informed
in advance of visitors and the necessary
documents or training prepared in advance.
No restriction as to the documents that are
publicly available with the exception of
confidential commercial information.
Compliance
Yes
All offices have a list of the relevant laws and
document checks on licences and permits,
statutory returns and other laws confirmed
implementation,
All estates: Pengelolaan Lingkungan Hidup,
Pengendalian Pencemaran Air, Pengelolaan
Limbah Bahan Berbahaya dan Beracun (B3)
HGU - Land; KKPA Scheme; AMDAL
Monitoring Report to Authority bi-annually; B3Central Government.
MM-LAW/02.02/1.1 Each estate has this file
which contains all applicable laws. Land.
Forestry. Environmental. Water. Polution.
Waste.
Land titles inspected for all estates and the
mills. Boundary stones and markers seen and
photographed.
All Estates: 7 Land Titles
BKM and SN: 2 Land Titles SS: 4 Land Titles ;
Yes
Page 15 of 15
Yes
Yes
• The company has mechanism for the
resolution of conflicts and where there
have been disputes; there is proof of
progress in an acceptable manner to
all parties.
• Land acquisition has been with free
prior and informed consent.
2.3
• The company maintains records of any
negotiated agreements with traditional
landowners and these agreements are
supplemented with maps to the
appropriate scale.
• The maps show the extend of the
customary rights.
• Copies of negotiated agreements
include details of the process of
consent.
3.1
• The company has a documented
working plan that covers a minimum
period of 3 years from the date of the
assessment. It includes crop yield
projections; OER trends; costs and
income.
• There is a replanting programme
projected for a minimum of 5 years.
• Both of the above are updated on a
rolling annual basis.
4.1
• The company has generic SOP’s,
which are up to date and which cover
all plantation and mill activities from
seedling to the despatch of CPO and
PK or PKO.
• The company has comprehensive
annual monitoring records.
• The records of operational results are
covered by the monitoring records.
1 land title shared by both SN & SS
Sertifikat HGU No.03(01-06-94); Sertifikat
HGU No.04(01-06-94); Sertifikat HGU
No.05(01-06-94); Sertifikat HGU No.01(02-0497); Sertifikat HGU No.02(02-04-97); Sertifikat
HGU No.03(02-04-97); Sertifikat HGU
No.01(21-11-97).
PLM: Licence to apply POME for field
application. Issued by local government on
5/2/2008. Number 01/Kpts/LA-Bpdl1/III/2008.
Recapitulation of land compensation, since
1994 until 2008 total 3478,19 ha, total amount
RP. 4,727,649,100 e.g.
For period January since April 2008:
1. February 22, 2008 Bp. Mustafah(1, 92 Ha
Rp. 21,120,000,-)
2. February 11, 2008 Bp. Umar Wira( 1.10 Ha,
Rp. 6, 000,000)
3. February 11, 2008 Bp. Mustar (0.60 ha, Rp.
6,000,000)
4. April 2, 2008 Bp. Mstapah (2 Ha, Rp.
22,000,000)
5. April 2, 2008, Bp. Mustapah (2 Ha, Rp.
22,000,000)
Each negotiation process consist of: Landover
photograph, bill of payment, information letter
for compensation(agreement), no conflict
declaration letter, and land Map measurement
process, e.g. document for Bp.Mustapah, Bp.
Umar Wira, and Bp. Mustar.
For the Musim Mas Group there is a
Plantations Sustainability Department. They
have a master copy on verifiers for compliance
of RSPO. Issue 1/0 31st July 2007. Includes
economic policy. Graphs showing FFB
productions forecast for 10 years from the
company plantations as well as from small
holders. Projections for CPO. PKO. PKE
production. Also financial projections. This is
further broken down by estate and plantation.
Progress reports every month. Comprehensive
system of internal monitoring and assessment
of compliance to RSPO P&C'
s.
Budgets are monitored.
Forecast prices are monitored.
Financial indicators include FFB prices.
Interest rates etc.
Musimas group plantations. Group Agricultural
policy. This contains. Procedures from buying
seedlings (nursery stage), land preparation
and through to harvesting and replanting. 8
agricultural policies divided into 25 sub
divisions.
Reference is made to National Codes of
practice and these are included in the SOP’s.
Measures of all stages of the process. Boilers.
Pressing station. Sterilisation. Clarification
station. FFB received. Kernel Silo. Log sheets
for cranes. Recovery rates. Water usage.
Energy used etc. On site monitoring by staff.
Health and safety meetings. Performance
records.
Extensive evidence of knowledge of local
codes of practice.
e.g. May 2008. 26 page report covering the
Page 16 of 16
Yes
Yes
Yes
above.
March 12 2008 for BKM conducted by internal
audit team comprising personnel form grading,
laboratory, maintenance, processing and KCP.
This includes recommendations for
improvement.
4.2
• The company has records of regular
spoil, leaf and visual analysis. Leaf
analysis is conducted on an annual
basis to determine fertiliser regimes.
• All fertiliser regimes are well planned;
implemented and recorded.
• Legume cover is used.
• EFB application to areas determined
by the foliar analysis.
• POME is used for land irrigation.
• Good monitoring of fertiliser inputs.
All estates: All procedures are covered.
Regular census carried out once a month for
pest control. Training and improvements.
Operation audit. This is part of continuous
improvement.
FFB production. Fertiliser and herbicide
records. Labour costs. Diesel inputs.
Soil surveys are undertaken for all plantations.
Foliar analysis every year. Detailed soil
analysis is a one off and on going soil analysis
is carried out annually. This gives a fertiliser
recommendation based on foliar and soil
analysis. Soil is analysed at 2 depths. 015cms. 15-45cms. PH. P level. Available P. K.
Mg.
Yes
General soil survey of the whole HGU area in
February 2008.
E4: Soil map shows 6% clay and sand. 41%
Riverine alluvium. 52% organic soils.
All estates: Leaf and visual analysis carried out
annually. 12/03/2008 samples sent to Pt
Sarana Inti Pratama (Independent laboratory).
Results in April. Visual visit 5 to 12 May to
compare the results from the lab with a visual
inspection. Recommendations are then made.
Records go back from 2004 showing regular
records. The trends are used for the fertiliser
recommendations.
4.3
• Each estate has soil maps, which
identifies fragile soils if applicable.
• SOP in place for plantings on steep
slopes which includes the use of
E6: Soil map shows Riverine alluvium 4%;
Organic 96%. Leaf and foliar analysis as for
above.
The fertiliser is applied according to the
recommendations made in the foliar analysis.
Full time staff monitors the application of
fertiliser.
i.e. SS: September 2007. Estate III. Division B,
F and G. 16 audits. Placement. Dosage and
quality. This is a check on the actual rate
applied.
Record of application shows for Estate III,
division B that 1.75 kg per palm was applied.
This was recommended in the Manuring
recommendations for 2007. Fertiliser records
confirm.
POME is applied to estates 2 and 3 where the
mills are located.
Decanter solids are applied to E1 50kg per
palm inter-row for the sandy areas. This is
based on the findings in 4.2.1.
E3 and E6 6 boiler ash is used to raise the pH
of the peat areas.
Soil surveys completed for all estates in
February 2008. e.g.
E1: Clay and sand 81%; Riverine alluvium
18%; organic soil 1%.
Page 17 of 17
Yes
terracing; Biomass recycling (see
above) fond placement and silt traps.
• There is a comprehensive road
maintenance programme.
• Peat soil management is in
accordance with an SOP which
includes a documented water
management programme.
• Other fragile soils have been identified
and an SOP is in place for their
management.
4.4
• Watercourses (and wetlands) are
identified on maps and management
plans are in place for restoring riparian
buffer zones.
• Water management includes the
monitoring of all water courses as they
enter and leave the estate(s).
• BOD levels of effluent are monitored
on a regular basis.
• Good levels of water usage per tonne
of FFB processed.
• No drainage into protected areas.
4.5
• Documented and implemented IPM
system.
• Monitoring of IPM used, which includes
the training of staff and workers.
• Planting of beneficial plants.
• Record of pesticide use per ha.
• Monitoring of pesticide toxicity units.
E2: Clay and sand 79%; Riverine alluvium
20%. Organic soil 1%.
E3: Clay and sand 6%. Riverine alluvium 26%;
Organic 68%
E4: Soil map shows 6% clay and sand. 41%
Riverine alluvium. 52% organic soils.
E5: 6% Riverine alluvium. 94% peat.
E6: Soil map shows Riverine alluvium 4%;
Organic 96%.
Roads are very well maintained. Graders and
rollers. Full support form management to
maintain roads. There is a schedule for the
grader and roller for each estate. Maps are
prepared for each division identifying specific
places where road maintenance is required. 7
back-how. 3 graders. 1 compactor.
No planting within 50 metres of a river of less
than 10m or 100 metres on a wider river.
Rivers are as identified by the Government
authority.
The research department takes samples of
water from 6 entry points and from 4 exit
points every 3 months. The samples are sent
to a government lab and the results are
analysed. If the water quality is poorer on exit,
the source of pollution is sought. Results show
that this has not happened yet.
Plans are in place for different soil types. A life
cycle has been prepared for all activities that
may affect the quality of the water. Each block
has a record of the characteristics. Gradient.
Soil types. Water courses. Are. Division. Block.
Year of planting. Silt pits. Terracing. Roads.
This gives an assessment of the impact of
each operation on the soil, water and air.
Impact 1 is low. 3 is medium. 5 is high.
Anything that has an overall score of higher
than 7 is high. A score of 5-6 is average, A
score of above 5 results in an action plan to
include measures as described. This is carried
out every 6 months.
E3 and E4 some palm clearance has taken
place alongside waterways.
Every month the BOD is measured. Monthly
records inspected. May 2008 BOD 270.
(Average reading in December was 575 mg/l).
The legal requirement is 5,000mg/l for land
irrigation. In addition to BOD, the mill
measures the ph 7.95. COD 685.53, Dissolved
Oxygen 0.21. Suspended solids 240.00. Also
measured are N, Pb, Cu, Cd and Zn.
Water use averages 1.49 tonnes per tonne
FFB.
Integrated pest management and pest and
disease control. Cultural control. Chipping and
pulverizing of felled palm trees. Use of
biological control. Chemical control. Manual
control. Census. Identification. Treatment.
Evaluation and record keeping.
The research department makes
recommendations for improvements. The main
improvement at present is to increase the
number of beneficial plants.
All estates: Monthly census on attack levels.
High levels : Spraying of caterpillar virus to
Page 18 of 18
Yes
Yes
4.6
• Written justification for all
agrochemicals used.
• All pesticides are officially registered.
• Good records of all pesticides used in
accordance with RSPO requirements.
• Records show that the agrochemicals
used are appropriate and in
accordance with product label
recommendations for target species.
• Well ventilated and secure chemical
stores with MSDS leaflets and first aid.
• All workers are trained in the use of
agrochemicals and this training is
recorded.
• Used containers and other waste
materials are stored in a safe way and
disposed of in accordance with laws
and regulations.
• The use of WHO type 1a or 1b
chemicals, such as paraquat are being
demonstrably reduced.
• Annual medical checkups are
conducted and recorded.
• Records and interviews confirm that no
work for breast feeding or pregnant
woman is allowed.
• Paraquat is being replaced.
4.7
• The company has an OSH plan, which
is being implemented in all estate
make the caterpillar sick. The sick caterpillar is
used to make new virus. If the attack is too
large, permission is sought to use pesticides.
E1: Summary file for April inspected. 7 fields
need to be treated against leaf eating insects.
Training of staff to carry out census. All
assistants are trained as part of their induction
course. Evidence seen in the internal training
file. The sustainability department have a full
training programme for all assistants in every
aspect of plantation management.
The chemical stores a re well planned and
managed with good ventilation. Pre-mixing
takes place in bunded areas with shower
facilities. Inspection of records, interviews with
the workers and medical staff confirmed that
annual check ups take place and pregnant and
breast feeding woman are assigned other
work.
Records for every month. E.g April 2008. Meta
Prima. Ai Metl mesilfuron 20%. 14.391kg. The
area treated is given by field numbers.
Applications one per month maximum. The
active ingredient is given for each herbicide).
E1: Paraquat. 5.4 litres. 9ha. New planting.
E2: Meta Prima. 71.75 kg used to April 2008.
47.729 kg. 28ha in Jan 08.
E3: Prima Up. April 102.3 litres over 161.5ha
E4: Garlon 480EC. Dec 07. 2.0litres. 15 ha.
(No use in 2008)
E5: Starene. Last used in August 2007. 19
litres. 102 ha.
E6: Gramoxone. April 2008 825 litres. 753ha.
(Peat area).
For each herbicide a table shows the type, ai,
formulation, mode of action. mode of
application and justification for use (including
weed species). Site inspections and interviews
confirmed.
A Photographic record of training.
17 to 20 September 2007. Estate III. 49
persons trained. Training manager for OHS.
Brief on OSH. Chemicals used and toxicity and
dangers. Balance of chemicals must be
returned to store. Empty containers to store.
No spraying on riparian zones, drains and
slopes. Visit the clinic for monthly check up. A
test will confirm understanding.
The actual training for the spraying operation
is carried out by training manager. The chief,
harvesting and spraying mandors are all
trained in the spraying techniques and ensure
that all workers comply with industry
standards.
E1: SOP Page 01 of MM-OSH/01.01/10.0.
Details all PPE to be worn by Pesticide
workers. All provided free of charge. Site
inspections confirmed their use.
The waste stores are well designed and
properly bunded against any spillage. Empty
containers are triple rinsed and stored and
disposed of in accordance with the
manufacturer’s recommendations.
For the whole of the Musim Mas group there is
a general guideline on safe operating
Page 19 of 19
Yes
Yes
4.8:
5.1
offices and mills.
• OSH committees are identified and
responsible persons for safety
programs are included in responsibility
charts.
• The company maintains records of all
meetings with workers and minutes
show that health, safety and welfare
issues are included amongst other
matters.
• Worker accident insurance is in place
and up to date.
• Workers exposed to high risk are
identified and records show that
regular health examination takes place.
• Risk assessments include all identified
areas of risk both in the plantations
and mills with preventative measures
and responsibilities.
• All workers have been trained in OHS
and this is regularly updated. Records
include photographic evidence and
signed attendance sheets.
• Accident and emergency procedures
are included in the OHS plans and risk
assessments.
• Trained First aiders at all sites.
• First aid kits at all places of work.
• Training programmes.
• Accident records are maintained and
reviewed at the OHS meetings. Further
training and preventative action is then
considered and implemented.
• Training plans and records are in place
as appropriate for all staff and workers.
• Contractors are trained in accordance
with company procedures.
• Documented and implemented impact
assessments in accordance with
procedures, issued in September 2007. Each
operation has a procedure, which is dated.
Interviews with workers confirmed knowledge
of the plans and procedures and first aid
training records were inspected and also
confirmed by interview. Safe working
environments observed in mills and places of
work.
When an employee has an accident, the
hospital prepares a report and a form is
completed to claim insurance. The government
provides the cover. Musim Mas pay every
month for cover. Ref DD001041000.
[Monthly payment of about Rp15m].
New staff goes through a programme at the
training school. Good training programs as
discussed with the training manager.
Basic training programme is the appraisal of
their management. The result of the training is
according to a test.
There is a test and a record of all staff with
their performance.
The staff pass or fail. Every intake has a
different level of competence. Crash course.
Aware of practices and training continues on
site. Estate managers continue the training.
The training manager co-ordinates all trainers
and develops all the courses. He is a trained
plantation manager. He interacts with other
associates to up date his training programs.
Staff are monitored on site and feed back to
the manager.
Training records inspected.
MM-TRP/03.01/1.0. Record of training file.
Individual records. E.g. Aladdin. 05/09/1997.
Briefing on collective agreement. He works in
the press station. 5th June 2007. Training in
SOP'
s for his station.
All contractors are trained. E.g. 12th April 2008
Estate 3 div F. 17 contractors trained in
spraying and OSH.
November 16 2007. Estate 4. 13 contractors
trained in OSH.
MM commissioned an SEIA (AMDAL) in late
2005, with CV Tri Unggul Konsultan
Page 20 of 20
Yes
Yes
RSPO and legal requirements.
• Regular reports are prepared on
environmental management in
accordance with relevant regulations.
• Any changes in the operating areas or
activities of the company results in a
revision to the environmental
management documents as applicable.
5.2
• HCV assessments completed, which
include the identification of any
protected, rare, threatened or
endangered species.
• Measures to protect any HCV’s,
including RTE species and habitats are
in place.
• Measures taken to protect species and
habitats are in accordance with local
relevant laws and the company takes
responsible (and reasonable) action to
control illegal and inappropriate
hunting, fishing or collecting activities.
• Posters and information regarding
protected species are visible in the
appropriate places.
• The company has identified, trained
and appointed an individual person, or
persons for a number of estates, who
monitor plans associated with HCV
and RTE species.
(Pekanbaru, Riau). The AMDAL includes the
ANDAL, RKL, RPL and an executive
summary, and was approved by the relevant
authorities in Juli 2006.
BKM: AMDAL conforms to National
Regulations 2006. Improvements in monitoring
and training in all areas. The AMDAL was
approved July 2006. Number
660/BABEDALBA/2006
All estates: AMDAL for whole complex of SN
and SS. Social assessment by Aksenta for SS
and SN.
MM prepares bi-annual reports for main
relevant authorities, mainly the Environmental
Control Agency on district and provincial level
(latest report December 2007; Rencana
Pengelolaan Lingkungan dan Rencana
Pemantauan Lingkungan PT MM, Periode JuliDesember 2007). In addition, MM reports fires
to the police (latest report 22 October 2007).
However, these reports are not sent to all
other agencies mentioned in the RPL, and do
not include all of the observations as defined in
the RPL (either lacking the frequency or some
of the identified data). For instance, social
issues are not reported to the various
agencies. Receipts of the above documents
were available and current during the audit.
BKM: Every 6 months a report is prepared by
the HUMAS manager and submitted to the
department of the environment.
File number 40. MM-RPT/02.03/1.5. Research
project. Consultant is engaged to carry out
Social and HCV projects.
MM has set up an SOP for this issue: MMEXA-02.03/1.0. The AMDAL includes a
detailed list of endangered species in/near
MM, but is not specific on which estate these
occur. In addition, MM commissioned an
assessment of HCV in mid 2007, which
includes a detailed list on species observed
during the assessment. The HCV assessment
identifies various species and HCV habitat in
MM. E.g. the HCV report observed the several
endangered species in MM-III: 14 mammals, 1
bird, and 3 reptiles. as a result, it MM-III has
identified 3 HCV areas: Peat swamp forest
with hot spring, riparian zone of two rivers, and
community area with rubber and some species
(7 ha).
All estates: MM-EXA-02.03/1.0 External audit
file. HCV are classified and monitored.
Hot spring identified. Estate III.
The company works with various parties to
identify best practices in preserving
endangered species and habitats. These
include Balai Besar Konservasi Sumber Daya
Alam Riau & WWF Indonesia (report 26 May
2008), Tesso Nilo Flying Squad (Elephant) of
Tesso Nilo (report March 2008), and Aksenta
(report September 2007).
The company has collated information from
various reports regarding HCV habitats and
ERT’s.
A management plan has very recently been
Page 21 of 21
Yes
5.3
5.4
5.5
5.6
6.1
• Waste products have been identified
and documented.
• Plans to avoid pollution are in place to
include careful mixing of
agrochemicals, diesel tank bunding,
dedicated waste stores, concreted and
bunded workshops, oil traps and
controlled household waste disposal.
Linesite discharge is also included in
the plans.
• Hazardous waste is stored in a
dedicated store and disposed of by a
licensed company in accordance with
product label and existing regulation.
• There are records of all disposals of
waste.
• All energy used in the mills is
monitored.
• Fossil fuel records are maintained and
trends shown.
• Biogas collection from the mill ponds is
either underway or under
consideration.
• The use of fire is not allowed for any
land preparation or for replanting.
• Photographic records of zero burn.
• The company has procedures in place
to assist in the event of land burning
on neighbouring land.
• The mill(s) have identified the sources
of pollution and emissions.
• Various and regular measurements are
taken of the emissions and pollutants.
• Measurements of emissions obtained
are used to develop strategies for
improvement.
• POME is treated in a series of ponds
and the final discharge is regularly
monitored for, amongst other things,
BOD levels.
• Documented and implemented social
impact assessments prepared in
participation with affected parties, for
plantations and mills.
• Social impacts are both monitored and
managed with the participation of local
communities.
• If the company’s operational scope
changes, then the EIA and SIA’s are
revised and documented.
• The schedule for environmental
management monitoring and reporting
is identified and reports are prepared in
accordance with this schedule.
• Where there is an out-growers
scheme, the company pays attention to
the potential social impacts of their
activities.
prepared and is in the early phase of
implementation.
MM has no central map or database of waste
and pollution sources. However, the company
has identified these sources through various
maps and data on some separate issues.
Scheduled waste: Used oil in workshop. Old
batteries. Scrap iron. Un-scheduled waste:
Household waste.
Yes
Monitoring records inspected and found to be
in accordance with industry standards.
Yes
SOP’s and evidence on ground.
Yes
Effluent. Diesel. Emissions. Chemical. Noise.
All are monitored.
Final discharge. BOD average 1,500 well
below the 5,000 limit set by Government.
Before the bio Flow treatment.
Bio Flow Treatment system. Urther biological
cleaning. Settling aids. Use the air to blow into
the system for aeration and breaking down of
BOD. Target less than 100. This plant has just
been commissioned and measurements are
not recorded over any significant period of
time. Final discharge of 30 to 35 tonnes per
hour applied to the plantations over an area of
about 30 ha.
SIA for whole HGU, including the mills,
prepared in September 2006 by Aksenta.
PLM: Identified 12 action points.
Labour. Education and transportation. KKPA
Small holders scheme. Workers health.
Potential social conflict. Income for local
community. Water source management. Fish.
River. Forest. Income from the field.
Information.
The assessment includes reference to local
communities.
ANDAL for SS and NS.
MM-CSR/o2.o2/1.0 Corporate social
responsibility. Community development for
Tahun 1997 to 2007. Registration of the help
given to the community.
The ANDAL was prepared by a local
consultant and in chapter IV page 46 gives
details of feed back from the communities.
Yes
Page 22 of 22
Partial Yes
See also NC
2008/01 and
2008/02
88% of the responses stated agreed for the
development of the plantation. 65% welcomed
the opportunity for work. 3% of the forest will
be retained. 20% hope they will have help from
the company. Document of Social Impact
Assessment conducted by PT Aksenta on
Oktober 2007.
On documentation of communities
participation, company able to show:
Communities fill in questionnaires in AMDAL
documents
Pictures of meetings with communities in HCV
assessments.
There is an on going dispute with the Kusuma
villagers. After the field visits, more information
regarding the conflict has come to light and
more correspondence between the villagers
and Musim Mas has taken place. However, it
is in the opinion of the audit team that the
matter has not been satisfactorily resolved.
The management of the Hot Springs was
raised during the stakeholder meeting. The
company needs to demonstrate how they are
managing the Springs with the participation
with the local communities.
New revision AMDAL document approved on
July 2006 base on decree letter from
BAPEDALDA No. 006/AMDAL/2006. and
document SIA conducted by PT Aksenta.
Non compliance: The former and present
head of Talau village said they were not invited
to regular monitoring and management
meetings.
There is an on going dispute with the Kusuma
villagers. After the field visits, more information
regarding the conflict has come to light and
more correspondence between the villagers
and Musim Mas has taken place. However, it
is in the opinion of the audit team that the
matter has not been satisfactorily resolved.
6.2
6.3
• Clear and transparent systems of
consultation and communication with
local stakeholders.
• An extensive lists of stakeholders is
maintained with names and addresses.
• Identified lines of communication.
• The company maintains records of
meetings with local community
representatives and issues raised. The
action taken in response to those
issues is also recorded.
• The company has identified and
appointed a person who is the main
point of contact and who is responsible
for communicating with local
communities and stakeholders.
• There is a complaints and dispute
Non compliance: The management of the Hot
Springs was raised during the stakeholder
meeting. The company needs to demonstrate
how they are managing the Springs with the
participation with the local communities.
The stakeholder meeting and interviews
confirmed that communications and
relationships between the estates and
stakeholders is good.
Documented and inspected. Confirmation by
Page 23 of 23
Yes
Yes
•
•
•
6.4
•
•
•
•
resolution procedures which is
demonstrably accepted by potentially
affected parties.
There are good records of complaints
which includes the action taken, the
outcome of the action taken and any
follow up requirements.
Procedure is fully available.
Procedures for the identification and
calculation of fair compensation for the
loss of customary right of the land is
publicly available.
The company has procedures in place
for the identification, calculation and
compensation for the loss of customary
rights of the land which include
involvement with the community
representatives and relevant agencies.
The people entitled to receive
compensation are recorded.
Records of negotiation processes and
the details of compensation
settlements, as applicable are in place.
Records of implementation of
compensation payments are in place.
6.5
• Contracts of pay and conditions are
documented and are in compliance
with the law.
• Housing, water supplies, medical,
educational and welfare amenities
supplied if they are not available are
accessible.
• The written agreements with
contractors specify that contractors
must abide by labour laws.
6.6
• Published statement recognizing
freedom of association.
• Minutes of meetings with trade unions
and worker representatives.
6.7
• There is a documented and published
company policy on worker ages in
accordance with national laws.
• The policy is being implemented.
interview that the system is accepted and
works in a timely manner.
The negotiation and compensation complies
the applicable government legislation.
Pedoman Penyelesaian Masalah Hak Ulayat
Masyarakat hukum Adat / Peraturan Menteri
Negara Agraria/Kepala Badan Pertanahan
Nasional nomor 5 Tahun 1999 Nomor 2 Tahun
1999
Rekapitulation for land compensation, since
1994 until 2008 total 3478,19 ha, total amount
RP. 4,727,649,100 .
Document process land acquisition including
payment compensation ,e.g.
- payment evidence for Bp. Samsudin, Estate
Jalan Poros masuk PT MM di Pompa Air dated
08-11-2006, 30-07-2007, Agreement between
Bp. Samsusid landowner with management PT
MM, Declaration
Payment evidence for Bp. Samsudin,
November 08, 2008
Payment evidence for Bp. Mustapah,
compensation agreement dated February
2008.
Pay and conditions and contracts were
inspected in all offices and discussed during
worker interviews. They are understood by all
workers. Linesites were inspected. No national
legislation as such but the housing provided is
of good quality. Water and power is provided
free of charge.
The company provides medical facilities at
each plantation and they have built two
excellent schools, which include kindergarten
and schooling up to the age of 12. Transport is
provided to schools both on the plantations
and off site.
Procedure is displayed openly. Interviews with
workers confirmed implementation.
Internal C&G file. 27/07/2007. Meeting room
estate II. 39 persons attend. 14 issues
discussed and solutions proposed. The
representatives usually set the agenda.
No child labour. Child is defined as younger
than 18. Clear signs around the estates,
requirement about recruitment process clearly
state about minimum worker age.
Management has a policy regarding age
requirement.
Recorded on Age of worker shown in the KTP.
Age of worker recorded on A273. List of
employee has been inform birth date, the
youngest is Novel Damanik born on 1989 as
Security.
Page 24 of 24
Yes
Yes
Yes
Yes
6.8
6.9
6.10
7.1
7.2
7.3
7.4
• There is a publicly available equal
opportunities policy.
• No evidence of discrimination. Workers
are treated equally with regard to
working opportunities.
• Well displayed and clear policy on
sexual harassment and violence.
• The company has a policy on the
protection of reproductive rights.
• The sexual harassment policy is being
implemented.
• The reproduction rights policy is being
implemented.
• The company has set up a specific
gender committee to facilitate the
grievance mechanism.
• Current and past prices for FFB are
publicly available.
• The pricing mechanism for FFB and
other services provided to both the
mill(s) and the estates is documented.
• Contractual agreements are signed by
both parties to indicate understanding
and acceptance. Contracts inspected
were fair, legal and transparent.
• Suppliers of services are paid in a
timely manner.
• The company makes contributions for
local development and records are
maintained.
• The company has prepared social and
environmental impact assessments
which include both positive and
negative social and environmental
impacts. The plans have been
prepared with participation of affected
parties.
• As a result of the assessments,
management plans and operational
procedures have been prepared.
• Where the company has small-holders,
there is a record of a development plan
in accordance to the scheme and
relevant laws.
• New land is surveyed to determine the
suitability of soils, topography, climate,
water tables and drainage potentials
for the growing of oil palm.
• The SOP’s for the soil and land type
and being implemented.
• Evidence that new plantings that took
place between Nov 05 and Nov 06 are
compliant with existing regulatory
requirements relating to social and
environmental impacts and with the
legalized land spatial planning.
• Maps are available to show that land
clearing avoided identified HCVs.
Clear signs for conformance to the RSPO
P&C'
s around the estate.
MM-POD/01.01/2.5. Discrimination policy.
Yes
MM-POD/01.01/2.4. Policy on sexual
harassment.
MM-POD/01.01.2.3.11 Policy on maternity
leave (90 days or 3 months, 1.5 months before
and 1.5 after birth released, menstruation
leave 2 days with specific condition( refer to
paramedic recommendation)MMSOP/03.01/3.18.1 Standard Operating
procedure.
Yes
Interviews with suppliers of services confirmed
that they are fairly treated and paid promptly.
For independent small holders, the purchasing
department in Medan will inform them of any
price changes. This is done by phone. The mill
is then informed of the change in price. Every
day, the payment is keyed into the computer
and a report is generated per truck. Price and
quantity. The payment is made up to 3 times
per week. Verbal contract.
Yes
The MM AMDAL includes the new plantings.
IN addition, Aksenta produced a related report
on HCV. The AMDAL provided no information
on the stakeholders and local communities
involved, while the HCV report includes a
limited sample of stakeholder consultation.
There'
s evidence of involvement of
stakeholders and local communities.
The AMDAL includes a chapter on soils.
Site inspections carried out.
Yes
HCV report prepared in advance and no new
plantings on HCV land. Aksenta prepared the
report.
No new planting on land containing HCV'
s
since 2005 confirmed in reports inspected.
Yes
Maps inspected.
Yes
Page 25 of 25
Yes
7.5
7.6
7.7
8.1
• The company has prepared soil maps
which include fragile soils, excessive
gradients and peat soils.
• SOP’s are in place to protect fragile
and marginal soils.
• SIAs and EIAs have been developed
with participation form affected parties
and include an analysis of both
positive and negative impacts.
• Socialization programs are
documented and were prepared prior
to new planting.
• There is documentary and
photographic evidence of payments to
land owners which were handled in a
proper way.
• Customary and legal rights have been
identified and documented and were
done so with the involvement of
relevant government agencies and
local communities.
• The company has a procedure to
identify the people who maybe entitled
to receive compensation.
• The company maintains records and
details of any negotiations with details
of any compensation or settlements
made.
• Calculations and payments made are
documented.
• Opportunities are given to communities
that have lost access and rights to land
to benefit from the plantation
development.
• The process and outcome of any
compensation claims are documented
and are made publicly available.
• The company has a zero burn policy
for preparing land for planting.
• The company has a procedure in place
to respond to land burning on
neighbouring properties.
See 6.3 and 6.4.
Yes
SOP/ 01.01/1.0 Land compensation. Land
compensation policy. POD/01.01/3.2.0
MM-LGC/02.02/2.0.
It stated under the law and MM provides the
access road for such conditions I.E Desa
Talau & Desa Tanjung Beringin which are
rubber and palm oil plantations
Creates other opportunities for the villages
Yes
No burning allowed. Policy is clear. See policy
no 2 Land clearing / 1.
SOP MM-OSH/01.01/5.2
22/Oct/2007. Police record of an incident. Full
record of action taken with photographs.
Yes
The company can clearly demonstrate
improvement in all aspects of social,
environmental and plantation management.
Throughout the audit, SOP'
s monitoring
records and plans were inspected and
included continual improvement plans.
See answers in 4.6 for details of chemical
records which show a reduction in use of
paraquat. Research project.
AMDAL. See 5.1 for monitoring.
Mill waste. POME land application. Recycling
of EFB as fuel.
CDM project. Bio flow system. Decanter solid
waste drier.
Study in collaboration with the universities of
Helsinki and Bogor on the impact of oil palm
cultivation on the community.
Internal assessment in Jan 2007. Second
party audit in April 2007 against RSPO. CUC
pre-assessment audit in December 2007.
Internal audit by Dr Gan in April 2008. Action
plans etc.
Yes
Page 26 of 26
3.3 Non conformity register.
This section gives an over view of new or revised non-conformities raised during this assessment and of
action taken to close out non-conformities raised during the previous assessments.
Major non-conformities raised during a main assessment will prevent CU from making a positive certification
decision for the concerned units/products.
The NC number is comprised of 2 parts to include the year in which the NC is raised as well as a
sequential number.
Date:
Number settled
Number outstanding
12th June 2008
2
NON CONFORMITY REPORT
NC number:
2008/01
Client name:
Musim Mas
th
Date raised:
5 June 2008
Major or Minor:
Minor
Raised by:
David Ogg FICFor.
Aspect of standard: 6.1.2
Regular monitoring and management of social impact, with the participation of local communities.
Evidence of non-conformity:
There is on going involvement with the communities as detailed in the company files.
A report is prepared every 6 months to show the projects that have been under taken with the local
communities.
However, former and present head of Talau village said they were not invited to regular monitoring
and management meetings.
3 3
7 %
There is an on going dispute with the Kusuma villagers. )%
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Auditors signature:
th
Date: 5 June 2008
Proposed corrective action / improvement action.
Timeline for conformance: 2009 annual surveillance visit.
Review of corrective /improvement action:
Auditors signature:
Date:
Page 27 of 27
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NON CONFORMITY REPORT
NC number:
2008/02
Client name:
Musim Mas
th
Date raised:
5 June 2008
Major or Minor:
Minor
Raised by:
David Ogg FICFor.
Aspect of standard: 6.1.2
Regular monitoring and management of social impact, with the participation of local communities.
Evidence of non-conformity:
The management of the Hot Springs was raised during the stakeholder meeting. The company
needs to demonstrate how they are managing the Springs with the participation with the local
communities.
Auditors signature:
th
Date: 5 June 2008
Proposed corrective action / improvement action.
Timeline for conformance: 2009 annual surveillance visit.
Review of corrective /improvement action:
Auditors signature:
Date:
Observations.
Client name:
Musim Mas
th
Date raised:
5 June 2008
Raised by:
David Ogg FICFor.
1. Job opportunities are circulated to village heads. The company could consider other ways of ensuring
that all opportunities reach the target audience.
2. The audit team stresses that consultation is a two-way activity. The company to be pro-active in sharing
information.
Auditors signature:
th
Date: 5 June 2008
3.4 Issues raised during stakeholder consultation and company responses.
(The subjects raised and responses by the company will be reviewed at the first annual surveillance assessment).
Subject raised
Assessment team
Company response and proposed action to
findings
be taken.
Additional focus on two, isolated villages
enclosed by the Musim Mas estate.
Explanation accepted.
There is no standard on wages and
insurances for daily workers who work with
contractor/third parties.
There’s an urgent need to build a hospital in
PT Musim Mas.
Job opportunities are not transparent to
some villagers.
Information on environmental management
Explanation accepted.
Explanation accepted.
Explanation accepted.
Explanation accepted.
Page 28 of 28
Previously these villages were isolated due to poor road
conditions. MM has improved this through providing and
improving access by road.
MM does not employ daily workers. Contractors are paid
on a standard piece work rate. What the contractor pays
his workers is not under the influence of MM.
A hospital is planned and construction will start soon.
Job opportunities are announced through the village
head.
Open access is given to anyone who asks.
is given after a stakeholder inquires.
The audit team stresses that consultation in a two-way
activity and recommends the company to be pro-active in
sharing information.
There was a miscommunication on the quality and
quantity of land suitable for oil palm. This issue has been
closed and the schemes will continue in the near future.
Evidence conflicts. MM opened up a large track of land
for the KKPA. This cost a lot of money.
Positive comment
Implementation of the smallholder schemes
in Talau and Tanjung Beringin villages is still
unclear.
MM has no comprehensive community
development program for local communities.
PT Musim Mas responsive to communities
problems
All legal requirement obtained by PT Musim
Mas
Good coordination with police
PT Musim Mas should increase personnel of
security unit
So far, no complaints reported by
communities on PT Musim Mas pollution
There is an ongoing tenure conflict between
local communities and the estate
Explanation accepted.
NC raised and situation is
being monitored.
MM is trying to resolve the issue.
Kesuma Village. Raised as a non conformity after
meeting the villagers.
How will MM handle the tenure when their
usufruct expires?
Are all smallholders owners man?
On perspective of legal, PT Musim Mas
obtained all permits
There are rumours of sexual harassment in
MM
Explanation accepted.
The use right of the estate expires in 2024 and 2027.
Most likely the company will extend these rights.
Some are woman and some are men.
Positive comment.
How will MM ensure that all the legal
responsibilities regarding the permits are in
accordance with the law?
MM has no unit/division that focuses on
environmental management
All FPIC procedure can be proved by PT
Musim Mas
All labour problems already solved by PT
Musim Mas
PT Musim Mas have good responsibilities on
workers; wages standard and protection,
freedom to set union workers,
mosque/church, clinic, school, JAMSOSTEK
Labour case on 2005 that monitored by ILO
already clear/solve. But, so far, no
information about settlement to ILO.
Talau villagers reported water pollution from
the BKM mill
Explanation accepted.
Positive comment
Explanation accepted.
Positive comment
The audit team focussed
on this issue. It found the
procedures in place related
to this issue in good order
and found no evidence of
sexual harassment by the
company.
The RSPO audit team from
CUC will review the social
and environmental
monitoring during its
ongoing surveillance.
Explanation accepted.
The SEIA includes social and environmental monitoring
and MM reports its findings to the relevant authorities.
MM has a sustainability department. Contact details of
this department will be made more widely available.
Positive comment.
Positive comment.
Positive comment.
Explanation accepted.
To be reviewed at next
audit.
The riparian zone is still not managed well
Explanation accepted.
MM should provide seedlings to the
smallholder schemes
Explanation accepted.
Good transparency in PT Musim Mas
The exploitation of the riparian zone in/near
PT Musim Mas was done by other
companies.
Water resources in MM, in particular the hot
springs, should be managed well.
Company should provide electricity to the
two enclaved villages
To avoid long-term negative impacts from
agro-chemicals, MM should develop organic
fertilizers based on oil palm waste.
Positive comment
MM will contact the relevant parties to discuss the issue
Detailed report on ILO web site.
GB. 300/10 300th session. 348th report of the committee
on Freedom of Association, Geneva, Nov 2007.
Water samples are taken regularly and water quality is
within government limits. MM is boring 2 wells to provide
the village with clean water.
Ongoing management is now in place, while palms are
being cut back. MM will review the management regime
in consultation with the forestry department.
MM does not sell seedlings and has no licence to sell to
its smallholders. However, it does provide technical
support regarding this issue to the smallholder schemes.
Positive comment.
Positive comment.
To be reviewed in 2009.
MM will review its current management of the hot springs.
Explanation accepted.
MM has contributed 4 generators for electricity to the
enclaved villages.
POME is already in use as alternative fertilizer (a.k.a.
land application). The use of agro-chemicals continues to
be reviewed and optimised.
Explanation accepted.
Page 29 of 29
3.5 Formal sign off of assessment findings.
3.5.1 Acknowledgement of internal responsibility by the client.
I the undersigned, being the legal representative of the inspected company, agree with the
contents of this report and accept the liability in execution of the instructions given in the
report.
Comments:
We thank Control Union Certifications for the audit and comments. Areas that require our action are noted and will
be acted upon.
Name:
Position:
Signature:
Date:
Dr LianTiong Gan
Head, Sustainability Department
Musim Mas Group
th
10 July, 2008
3.5.2 Statement by certifier.
I, the undersigned, declare that the information and conclusions included in this report have been
prepared in good faith and that the certification decision has been based upon this information.
Name:
Gerben Stegeman.
Position:
Certifier
Signature:
Date:
th
28 July, 2008
Page 30 of 30
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