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2020 CAP - FINAL
2020 CANDIDATURE
ACCEPTANCE PROCEDURE
GAMES OF THE XXXII OLYMPIAD
© IOC 2011 ALL RIGHTS RESERVED
ORIGINAL VERSION: ENGLISH
Château de Vidy - C.P. 356 - CH-1007 Lausanne / Switzerland
Tel: +41 21 621 6111 - Fax: +41 21 621 6216 - www.olympic.org
2020 Candidature Acceptance Procedure
Table of Contents
Table of Contents ................................................................................................................................. 3
I. Related Documents............................................................................................................................ 5
II. IOC tools and information ................................................................................................................. 7
III. Olympic Games Study ...................................................................................................................... 9
IV. Olympic Games Impact (OGI).......................................................................................................... 10
V. The Olympic Games Experience ...................................................................................................... 11
VI. The 360 Games Management Philosophy ....................................................................................... 13
VII. Sustainable Development .............................................................................................................. 14
VIII. Document presentation................................................................................................................ 15
IX. Glossary ........................................................................................................................................ 16
X. Icons .............................................................................................................................................. 17
PART 1 Candidature Acceptance Procedure .............................. 19
1.1 Introduction ............................................................................................................................. 21
1.2 Extract from the Olympic Charter .............................................................................................. 23
1.3 Phase 1 – Bid process ............................................................................................................... 27
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
NOC submission of Application .................................................................................................. 28
Deadlines .................................................................................................................................. 29
Signature of Candidature Acceptance Procedure ......................................................................... 30
Assessment and acceptance of applications ............................................................................... 31
Payment of candidature acceptance fee ...................................................................................... 32
IOC services provided to Applicant Cities ................................................................................... 33
Applicant City logo .................................................................................................................... 34
1.4 Rules ........................................................................................................................................ 35
2020 Candidature Acceptance Procedure – signature page .................................................................. 51
PART 2 IOC Questionnaire ................................................................ 53
1 Vision, concept and legacy........................................................................................................... 55
2 Sport and Venues ........................................................................................................................ 57
3 Environment and meteorology ..................................................................................................... 69
4 Accommodation .......................................................................................................................... 73
Continued on next page
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Table of Contents,
Continued
5 Transport .................................................................................................................................... 78
6 Medical Services and Doping Control ........................................................................................... 84
7 Safety and Security ...................................................................................................................... 87
8 Technology & Energy ................................................................................................................... 89
9 Legal aspects and customs and immigration formalities ............................................................... 93
10 Government and public support ................................................................................................. 96
11 Finance and Marketing............................................................................................................... 99
PART 3 Instructions ………………………………………………103
3.1 Application File instructions.................................................................................................... 105
3.1.1 General presentation and layout .............................................................................................. 106
3.1.2 Maps ....................................................................................................................................... 107
3.1.3 CD ROM instructions ............................................................................................................... 110
3.2 Checklist ................................................................................................................................ 111
Checklist of documents to be submitted to the IOC ........................................................................... 111
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I. Related Documents
List
Here is a list of all documents linked to the bid process:
Olympic Charter
Host City Contract
Technical Manuals
• Accreditation and Entries at the Olympic Games – Users’ Guide
• Technical Manual on Design Standards for Competition Venues
• Technical Manual on Sport
• Technical Manual on Olympic Village
• Technical Manual on Accommodation
• Technical Manual on Transport
• Technical Manual on Media (Broadcasting & Press)
• Technical Manual on Ticketing
• Technical Manual on Brand Protection
• Technical Manual on Marketing Partner Services
• Technical Manual on Protocol and IOC Protocol Guide
• Technical Manual on Workforce
• Technical Manual on Medical Services
• Technical Manual on Ceremonies
• Technical Manual on Communications
• Technical Manual on Games Management
• Technical Manual on Paralympic Games
• Technical Manual on Organising an IOC Session and Related Meetings
• Technical Manual on Arrivals and Departures
• Technical Manual on City Activities
• Technical Manual on Finance
• Technical Manual on Food & Beverage Services
• Technical Manual on Information and Knowledge Management
• Technical Manual on NOC Services
Continued on next page
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I. Related Documents,
Continued
• Technical Manual on Olympic Games Impact (OGI)
• Technical Manual on Olympic Torch Relay
• Technical Manual on Signage
• Technical Manual on Venues
• Technical Manuel on OCOG Marketing
• Technical Manuel on Olympic Hospitality Centre
• Technical Manuel on Brand, Identity and Look of the Games
• Technical Manual on Digital Media
Other documents
• Olympic Games Study Report
• Guide on Olympic Legacy
• IPC Accessibility Guide
• Guide on Spectator Experience
• Guide on Environmental Management
• Guide to the Cultural Olympiad
• London Pictogrammes
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II. IOC tools and information
Presentation
The IOC distributes contractual requirements and educational information that can be
described as follows:
OLYMPIC CHARTER
The Olympic Charter represents the permanent
fundamental reference document for all parties of
the Olympic Movement and it governs the
organisation action and operation of the Olympic
Movement and stipulates the conditions for the
celebration of the Olympic Games.
HOST CITY CONTRACT
The Host City Contract sets out the legal,
commercial and financial rights and obligations of
the IOC, the Host City and the NOC of the host
country in relation to their specific Olympic Games
(it is therefore different from Games to Games). In
case of conflict between provisions of the Host
City Contract and the Charter, the Host City
Contract shall take precedence.
MASTER SCHEDULE II
All planning requirements (deliverables
and milestones) are marked in a
Generic Master Schedule, an
executive road map used by the IOC to
outline the key Games deliverables
and to monitor the Games
preparations. The Generic Master
Schedule is then adapted per
Organising Committee into a Specific
Master Schedule, reflecting organisers’
planning evolution. This information is
the necessary planning complement to
the Technical Manuals, and available
through the IOC Games Dept.
TECHNICAL MANUALS
IOC Technical Manuals are documents that
contain key educational information on a specific
subject (Games function or theme), related to the
organisation of the Olympic Games and the
Paralympic Games: functional requirements,
constituent perspective, planning information,
current practices. Technical Manuals are also
annexes to the Host City Contract, and therefore
contain contractual requirements, which are
identified as such. Technical Manuals can be
found in e-version only on the OGKM Extranet
(http://extranet.olympic.org).
OLYMPIC GAMES KNOWLEDGE
MANAGEMENT
Information from the IOC’s Olympic
Games Knowledge Management
(OGKM) Programme is found on a
specific extranet
(http://extranet.olympic.org), which
contains reports, examples and data
from previous Games experiences.
More information on this Programme
can be found in the Technical Manuals
on Games Management and
Information Management.
GUIDING PRINCIPLES
Guiding Principles are documents that contain key
educational information on a specific subject
related to the organization of the Olympic and
Paralympic Games. Unlike the Technical Manual,
these documents do not contain any contractual
requirements. They are positioned as best
practices in their respective fields recommended
to be integrated in the planning and staging of the
Olympic and Paralympic Games. The Guiding
Principles can be found in e-version only on the
OGKM Extranet (http://extranet.olympic.org ).
Updates to
Technical
Manuals
Technical Manuals are updated as part of the post-Games evaluation process,
following each edition of an Olympic Games. This process includes the official
Debriefing as well as meetings with and reports from all clients, in which changes to
policies, working practices and recommendations are set. These changes are
subsequently formalized within the Technical Manuals, which are republished with
the updates. Therefore, all Manuals are published with the same publication date. All
changes are outlined in the “Changes from Previous Version” chapter, found at the
beginning of each Manual.
Continued on next page
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II. IOC tools and information,
Continued
Spirit of
Technical
Manuals
The content found within the Manuals represents the IOC’s best understanding of the
specific theme at a given moment in time, and must always be put in context for each
Games edition. Even a requirement with a distinct objective may vary from Games to
Games, and therefore a spirit of partnership should be shared with the Games
organisers to allow for the evolution of the requirements. This is especially true as
the Manuals are updated following the evaluation phase of each Games.
Olympic Games
Knowledge
Management –
“OGKM”
Underpinning this approach and fulfilling its role as a coordinator and facilitator in
the transfer of information from OCOG to OCOG, with the objective of reducing the
overall risk of staging a Games edition, the IOC initiated the Olympic Games
Knowledge Management (OGKM) Programme.
The OGKM Programme features extensive educational material and service offers for
OCOGs, as well as support processes such as the Games Debriefing. OGKM recently
launched the Building Knowledge Capabilities project which sets up the framework of
an on-going Transfer of Knowledge between the IOC and the OCOGs during the
entire lifecycle of the OCOG. Technical Manuals are another integral part of this
approach of knowledge transfer by providing to the user educational information
alongside the contractual requirements described within, all of which are regularly
updated with the latest knowledge available.
For the benefit of all the parties involved in the OGKM Program and especially the
OCOGs, it is crucial that each OCOG engage in this program of knowledge capture
and sharing.
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III. Olympic Games Study
Games Size,
Cost and
Complexity
The Olympic Games Study Commission was established by IOC President Jacques
Rogge to analyse the current scale and scope of the Olympic Games. The
Commission’s mandate was to propose solutions to manage the inherent size,
complexity and cost of staging the Olympic Games in the future, and to assess how
the Games can be made more streamlined and efficient. In particular, the IOC
addressed measures to ensure that Games Host Cities do not incur greater expenses
than are necessary for the proper organisation of the Games. The recommendations
made by the Commission in 2003 have been fully integrated into the Technical
Manuals.
Since the original Commission report was published, the technical aspects based on
the original recommendations have evolved into more of a philosophical approach.
The “spirit” of the Games Study recommendation to better manage the size, cost and
complexity of the Games is now applied by all Games organisers in the management
of the Games, supported by effective transfer of knowledge.
This approach should not undermine the universal appeal of the Games, nor
compromise the conditions which allow athletes to achieve their best sporting
performance, and which allow the media to transmit the unique atmosphere and
celebration of the Games to the world.
The key messages behind this approach are as follows:
• Maintaining the position of the Games as an excellent and unique sporting event
while balancing the need to keep the investments associated with Games
organisation under reasonable control.
• Ensuring that host cities and residents are left with the best possible legacy from
the Games
The IOC is currently reviewing the 2003 Olympic Games study report. While some
recommendations of the study may be reviewed, the overall philosophy of managing
the cost, size and complexity of the Games remains the same.
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IV. Olympic Games Impact (OGI)
Presentation
Hosting an Olympic Games has a significant impact on the Host City and its
community. From tangible infrastructure construction, such as competition venues
and transport improvements, through to the evolution of the image of the Host City,
the event acts as a vehicle and catalyst which leaves a lasting mark on the city, host
country and its people through its economic, urban, social or historic influence.
The idea for the OGI study was born from this observation and the IOC’s desire to
measure objectively and scientifically this impact.
The OGI study proposes a set of indicators to measure the potential impacts of the
Games. For the impact of the Games to be captured in a consistent manner from one
Olympic Games edition to the next, this procedure is both common to all Olympiads
and also compatible with the individual nature of each one.
There are two indicator categories, context and event, which are grouped into three
types: mandatory, optional, and additional (as proposed by OCOG / stakeholders /
Research Partner).
By monitoring the context indicators over time, one can understand the general
evolution of the host context in which the Games impact will be measured by the
event indicators.
The scope of the OGI study covers the three internationally recognised areas of
sustainable development (economic, socio-cultural and environmental). Three
territorial notions are proposed to take into account the different areas affected by
the organisation and impact of the Olympic Games. They are the country, the region
and the city.
The OGI study covers a period of twelve years. This period commences two (2) years
prior to the Host City election and continues through to three (3) years after having
staged the Games.
Two OGI reviews are provided to the IOC at G-48 and G-24. The initial conclusions of
the OGI study are included within the Official Report that is submitted to the IOC at
G+12. The final report is presented at G+36.
The OGI study can be used as a dynamic management tool which allows the
organisers and their stakeholders to have an overall vision of the impact of their
activities and investments made in the framework of staging the Games. Used
actively, the OGI study offers the organisers a means of understanding the effects of
certain actions undertaken and to make adjustments if necessary.
It can also be used as a means of demonstrating the positive contribution of holding
the Games in terms of local and regional development.
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V. The Olympic Games Experience
The Olympic
Games
Experience
Olympic Games clients wish to have a unique experience, one that merges concrete
factors such as sporting competitions with other more intangible aspects such as a
friendly atmosphere and cultural exchanges.
The power of the Games to inspire youth and the world in general requires both
Excellence and Relevance. Excellence in the quality of the product – “doing things
right” (preparation, staging, service levels, responsiveness, etc.) and Relevance in the
way the Olympic experience is positioned – “doing the right thing”, for example
closely considering the context when developing all the elements that eventually
make an Olympic experience truly unique (sports presentation, look elements, city
atmosphere, messaging, etc.). Innovation is therefore essential at all steps of the
Games development: it allows for preparation and delivery of projects that can be
less complex to manage and cheaper to develop or to provide the different
stakeholders and the fans with a more stunning experience of the Games.
The following key principles underpin the vision and philosophy of the Olympic
Experience:
• It is necessary for every party contributing to the Games’ bid and organisation to
share a common vision, mission and values.
• All elements of the Olympic Games must be developed in a coherent and integrated
manner, with a consistent management and delivery approach among all parties:
the IOC, the Clients, and the Organisers.
Continued on next page
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V. The Olympic Games Experience,
Continued
• The Organisers must have integrated management mechanisms linking the OCOG,
National Olympic Committee and Public Authorities. Integration is critical in areas
such as Operation / Function, Commercial, Client, Product, Brand and
Communication. The key success factors of the Games do not lie solely within the
OCOGs’ hands but depend on a wide and complex network of stakeholders.
• It is key to address the global picture of client’s needs and to ensure that
stakeholders’ obligations / requirements are built into foundation.
• It is essential for Organisers to adopt a client-driven culture; it is this culture that
enables differentiation between technically successful Games and an allencompassing successful Games experience. The Olympic Experience is not
homogeneous and needs to be personalized and adapted to specific context.
• The client culture is underpinned by the concept of reverse or backward planning:
starting from a vision of the Clients’ Games-Time experience (based on the client
needs and expectations) and working backwards to “now”, where now is any specific
point in time during the planning phase.
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VI. The 360 Games Management Philosophy
The 360 Games
Management
Philosophy
Games Organisers have a joint responsibility to ensure the Olympic Games are
relevant and correctly positioned according to the local and international context in
which they take place in. In addition to managing the technical and operational
aspects, Games Organisers require a more holistic approach to understand and
anticipate the wider macro-environment trends in developing the overall strategy for
the Games.
As a compliment to the IOC’s existing Games management approach, the IOC has
adopted a ‘360°’ framework and philosophy in order to guide the future direction of
the Games and ensure that Olympic stakeholders and delivery partners are aligned
with the Games’ long-term success. This framework not only encourages innovation
and new developments but ensures Games functions are integrated and allows for
improved understanding of the wider context the Games takes place in as well as
promoting greater collaboration across Games organisers. It is important that
Organising Committees also adopt a similar philosophy when defining their own
Games’ strategy and ensure this is integrated into their overall Games management
approach.
A shared 360° vision across all Games Organisers enables the creation of compelling
and coherent value propositions to all Olympic stakeholders and ensures that the
Games remain as a premier event.
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VII. Sustainable Development and Legacy
Sustainable
Development
As societies around the world have become increasingly conscious of environmental
threats and challenges and the need to shift to more sustainable practices, so too has
the Olympic Movement. This shift has been gaining momentum since the early
1990s.
The Olympic Games are above all about sport and the athletes, but they can be a
catalyst for change and produce important sustainability outcomes if they are
planned, managed and conducted in a way which minimizes the adverse
environmental impacts and effects. The Games can also be used to provide
sustainable environmental legacies, such as rehabilitated and revitalised sites,
increased environmental awareness and improved environmental policies and
practices. They can further encourage and facilitate strong environmental actions, as
well as technology and product development in a city, country and beyond, through
the educational value of good example.
For more information on Sustainable Development and the Olympic Games, please
refer the Guide on Environmental Management and the Guide on Olympic Legacy.
Legacy
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Legacy is a concept that has gained importance over the past few years. Today no
event, whatever its size and complexity can avoid a vision of its legacy. The Olympic
Games integrate this concept from the early stages of the bid phase, encouraging the
bid cities to develop a unique vision for the legacy of their Games.
Throughout the lifecycle of the OCOG ending up with its dissolution, Legacy aspects
are considered and part of the decision making process. The IOC monitors the legacy
vision, its management and the post-Games effectiveness of it.
For more information on Legacy and case studies of past Games, please refer to the
Guide on Olympic Legacy.
2020 Candidature Acceptance Procedure
VIII. Document presentation
Introduction
The Candidature Acceptance Procedure is the document provided by the IOC to
Applicant Cities in the first phase of the bid process. It contains explanations about
the various steps of the application phase until the selection of Candidate Cities by
the IOC Executive Board in May 2012.
Structure
The Candidature Acceptance Procedure is structured in three parts:
• Part 1: Candidature Acceptance Procedure
• Part 2: IOC Questionnaire (Phase 1)
• Part 3: Instructions
Part 1
Part 1 outlines what is required of an Applicant City during the first phase of the bid
process. It contains procedures, rules and deadlines to be respected by Applicant
Cities.
Part 2
Part 2 contains the detailed IOC questionnaire which provides the structure of the
Application File to be submitted to the IOC and which will form the basis for a
technical analysis of each city’s project.
The following document types are requested in the IOC Questionnaire:
•
•
•
•
Part 3
Explanations
Tables
Maps
Guarantees
Part 3 contains precise instructions on the presentation of an Applicant City’s
submission to the IOC which includes the following documents:
• Application File
• Guarantee letters
• CD ROMs
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IX. Glossary
Introduction
The following table lists specific terms and acronyms used in the Candidature
Acceptance Procedure:
Term
Definition
Applicant City
A city which has officially been put forward by its NOC to apply
to host the Olympic Games by a date specified by the IOC
Application
The application made to the IOC by the Applicant NOC/City for
the latter to be accepted by the IOC as a Candidate City
Candidate City
A city (formerly an Applicant City) which has been accepted by
the IOC Executive Board as a Candidate City
Games
IBC
IF
2020 Olympic and Paralympic Games
International Broadcasting Centre
International Federation
IOC
International Olympic Committee
IPC
International Paralympic Committee
MPC
Main Press Centre
NOC
National Olympic Committee
OCOG
OGI
WADA
Organising Committee for the Olympic Games
Olympic Games Impact
World Anti-Doping Agency
To describe their concept, Applicant Cities shall use the following terminology:
Stand-alone
venue
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A site, typically of primary importance, operated by the OCOG,
with a secure perimeter, subject to the exclusive use of the
OCOG, officially used to deliver the Olympic Games.
Precinct
A number (more than one) of venues and/or facilities in close
geographical proximity, which have a common secure perimeter.
The operations of the venues/facilities impact on each other and
are therefore integrated to the extent necessary.
Cluster
A number (more than one) of venues and/or facilities in close
geographical proximity, which do not require a common secure
perimeter. The operations of the venues/facilities impact on
each other and are therefore integrated to the extent necessary.
Zone
Larger geographic area, too large to be considered a cluster, but
still with a logical link between venues.
2020 Candidature Acceptance Procedure
X. Icons
Use of icons
Specific icons have been used to enhance the readability of the Candidature
Acceptance Procedure and Questionnaire.
These icons represent different information types as described in the following table:
Icon
G
Definition
References another IOC document or indicates other impacted topics.
Indicates questions that require guarantee letters.
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PART 1 Candidature
Acceptance
Procedure
Overview
Introduction
This part is a general introduction to the first phase of the bid process. The
Candidature Acceptance Procedure outlines what is required of an Applicant City, as
well as the procedures, rules and deadlines to be respected during this phase.
Contents
Part 1 contains the following chapters:
Chapter
1.1
Introduction
1.2
Extract from the Olympic Charter
1.3
Phase 1 – Bid process
1.4
Rules
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1.1 Introduction
Introduction
The procedure leading to the election of the Host City for the Olympic Games is governed by the Olympic
Charter (Rule 34 and its bye-law). A description of the two-phase procedure follows.
Phase 1
Application
phase
The Application phase is conducted under the authority of the IOC Executive Board.
No city is considered a “Candidate City” until it has been accepted as such by the IOC
Executive Board. During this entire phase, therefore, all cities will be considered as
“Applicant Cities”. For the 2020 bid process, phase 1 will last until May 2012.
Applicant Cities are required to submit a written Application File to the IOC, based on
the questionnaire provided in Part 2. Application Files will be assessed by the IOC
administration and experts (Working Group), under the authority of the Executive
Board. Applicant Cities will have the opportunity to address the Working Group by
video conference but there will be no formal presentations by Applicant Cities to the
Executive Board. There may or may not be visits to the Applicant Cities by experts for
the performance of their duties.
In concluding the Candidature Acceptance Procedure, the IOC Executive Board will
determine which cities are to be accepted as “Candidate Cities”.
Phase 2
Candidature
phase
Those cities accepted as “Candidate Cities” by the IOC Executive Board will go
through to a second phase, during which they will be required to submit a
Candidature File to the IOC.
An Evaluation Commission, composed of, inter alia, IOC members, members
representing the International Federations (IFs), members representing the National
Olympic Committees (NOCs), representatives of the Athletes’ commission and the
International Paralympic Committee (IPC), as well as other experts, will then examine
the cities’ candidatures, visit the Candidate Cities and prepare an evaluation report,
based on which the IOC Executive Board will draw up the list of Candidate Cities to be
submitted to the IOC Session for election.
NOC role and
responsibilities
Throughout the entire bid process (pre-application, application and candidature
phases), great emphasis is placed on the role and responsibilities of NOCs.
Indeed, according to the Olympic Charter,
“the NOC (…) shall supervise and shall be jointly responsible for the actions and
conduct of the Applicant City in relation to its application, and, as the case may be, to
the city’s candidature to host the Olympic Games”.
Olympic Charter, Bye-law 1.4 to Rule 34
Close cooperation is therefore required between NOC and city.
Continued on next page
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Introduction,
Continued
Compliance
It is also important to note that all cities wishing to organise the Olympic Games and
their NOCs are required to comply with the Olympic Charter, the IOC Code of Ethics,
the “Rules of conduct applicable to all cities wishing to organise the Olympic Games”
and all other rules, instructions and conditions which may be established by the IOC.
Fair-play
Finally, the IOC expects that all cities wishing to organise the Olympic Games and
their NOCs bear in mind at all times that this is an Olympic competition, to be
conducted in the best Olympic spirit, with respect, friendship and fair-play.
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1.2 Extract from the Olympic Charter
Extract from the Olympic Charter
RULE 34 – ELECTION OF THE HOST CITY
1.
The election of any Host City is the prerogative of the Session.
2.
The IOC Executive Board determines the procedure to be followed until the election
by the Session takes place. Save in exceptional circumstances, such election takes
place seven years before the celebration of the Olympic Games.
3.
The National Government of the country of any Applicant City must submit to the IOC
a legally binding instrument by which the said government undertakes and
guarantees that the country and its public authorities will comply with and respect
the Olympic Charter.
4.
The election of the Host City takes place in a country having no Candidate City for the
organisation of the Olympic Games concerned.
BYE-LAW TO RULE 34
1. Application to host Olympic Games – Applicant Cities
1.1
In order to be admissible, any application by any city to host Olympic Games must be
approved by the NOC of its country, in which case, such city is considered as an
Applicant City.
1.2
Any application to host Olympic Games must be submitted to the IOC by the
competent public authorities of the Applicant City together with the approval of the
NOC of the country. Such authorities and the NOC must guarantee that the Olympic
Games will be organised to the satisfaction of and under the conditions required by
the IOC.
Continued on next page
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Extract from the Olympic Charter,
Continued
1.3
Should there be several potential Applicant Cities in the same country to the same
Olympic Games, one city only may apply, as decided by the NOC of the country
concerned.
1.4
From the day of submission to the IOC of an application to host the Olympic Games,
the NOC of the Applicant City’s country shall supervise and shall be jointly
responsible for the actions and conduct of the Applicant City in relation to its
application, and, as the case may be, to the city’s candidature to host the Olympic
Games.
1.5
Each Applicant City has the obligation to comply with the Olympic Charter and with
any other regulations or requirements issued by the IOC Executive Board, as well as
with all the technical norms issued by the IFs for their respective sports.
1.6
All Applicant Cities shall comply with a Candidature Acceptance Procedure, conducted
under the authority of the IOC Executive Board, which shall determine the contents of
such procedure. The IOC Executive Board shall decide which cities will be accepted as
Candidate Cities.
2. Candidate Cities - Evaluation
2.1
Candidate Cities are those Applicant Cities which will be eligible for a decision by the
IOC Executive Board to be submitted to the Session for election.
2.2
The President appoints an Evaluation Commission for Candidate Cities for each
edition of the Olympic Games. These commissions shall each include IOC members,
representatives of the IFs, of the NOCs, of the Athletes’ Commission and of the
International Paralympic Committee (“IPC”). Nationals of Candidate Cities’ countries
are not eligible as members of the Evaluation Commission. The Evaluation
Commission may be assisted by experts.
2.3
Each Evaluation Commission shall study the candidatures of all Candidate Cities,
inspect the sites and submit to all IOC members a written report on all candidatures
not later than one month before the opening date of the Session which shall elect the
Host City of the Olympic Games.
Continued on next page
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Extract from the Olympic Charter,
2.4
Continued
Each Candidate City shall provide financial guarantees as required by the IOC
Executive Board, which will determine whether such guarantees shall be issued by the
city itself, or by any other competent local, regional or national public authorities, or
by any third parties.
3. Election of the Host City – Execution of Host City Contract
3.1
Following the submission of its report by the Evaluation Commission, the IOC
Executive Board shall draw up the final list of Candidate Cities retained by the IOC
Executive Board in order to be submitted to the vote by the Session for election.
3.2
The election of the Host City takes place after the Session has considered the report
by the Evaluation Commission.
3.3
The IOC enters into a written agreement with the Host City and the NOC of its
country. Such agreement, which is commonly referred to as the Host City Contract, is
executed by all parties immediately upon the election of the Host City.
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1.3 Phase 1 – Bid process
Overview
Contents
This chapter contains the following topics:
Topic
1.3.1
NOC Submission of application
1.3.2
Deadlines
1.3.3
Signature of the Candidature Acceptance Procedure
1.3.4
Assessment and acceptance of applications
1.3.5
Payment of Candidature Acceptance Fee
1.3.6
IOC services provided to Applicant Cities
1.3.7
Applicant City logo
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2020 Candidature Acceptance Procedure
1.3.1 NOC submission of Application
NOC
submission of
Application
Application to host the 2020 Olympic Games must be made by the NOC of the
territory in which the Applicant City is situated, together with a letter from the official
authority of the city concerned. NOCs may only submit the application of one city
within their territory.
Both letters from the NOC and the city must be submitted to the IOC by 1 September
2011.
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2020 Candidature Acceptance Procedure
1.3.2 Deadlines
The following table lists the main deadlines of the Candidature Acceptance
Procedure:
PHASE 1
Object
PHASE 2
Deadlines
Deadline
Submission of letters regarding WADA compliance and
CAS jurisdiction
Submission of proposed dates if outside normal Olympic
Games period (15 July -31 August)
By 29 July 2011
IOC to reply to NOCs regarding WADA compliance, CAS
jurisdiction and the proposed dates
By 29 August 2011
NOCs to inform the IOC of the name of an Applicant City
1 September 2011
Signature of the Candidature Acceptance Procedure
15 September 2011
Payment of the Candidature Acceptance Fee
(USD 150,000)
15 September 2011
IOC information seminar for 2020 Applicant Cities
November 2011
Submission of the Application File and guarantee letters
to the IOC
15 February 2012
Examination of replies by the IOC and experts
February – April 2012
IOC Executive Board meeting to accept Candidate Cities
for the 2020 Olympic Games
May 2012
Olympic Games Observers’ Programme – London 2012
27 July – 12 August
2012
London 2012 debrief in Rio de Janeiro
November 2012
Submission of Candidature File to the IOC
(Start of international promotion)
7 January 2013
Report of the 2020 IOC Evaluation Commission
June 2013 (date tbc)
Candidate City Briefing to IOC Members
June 2013 (date tbc)
Election of the Host City of the 2020 Olympic Games
7 September 2013
125th IOC Session,
Buenos Aires
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2020 Candidature Acceptance Procedure
1.3.3 Signature of Candidature Acceptance Procedure
Signature
Applicant NOCs/Cities are required to sign the Candidature Acceptance Procedure,
confirming their acceptance of the rules.
The application only becomes official when the Candidature Acceptance Procedure
has been signed by the Applicant City and its respective NOC.
The signature page of the Candidature Acceptance Procedure can be found at the end
of Part 1.
Original and
deadline
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Each Applicant City will receive an original Candidature Acceptance Procedure which
must be returned to the IOC by 15 September 2011, duly signed by representatives
of the city and the NOC.
2020 Candidature Acceptance Procedure
1.3.4 Assessment and acceptance of applications
Application
Applicant Cities shall respond, in written files and within the time limit established by
the IOC, to the questionnaire. By the deadline of 15 February 2012, 80 copies of the
bilingual Application File (English/French) - hard copy and CD-ROM - and the
guarantee letters must be submitted to the IOC administration.
Furthermore, Applicant NOCs/Cities will provide the IOC with all requested
information relative to their applications and their plans for organising the 2020
Olympic Games.
NB: Applicant NOCs/Cities must ensure that the Applicant City owns sufficient rights
to the Application File in order to allow the IOC to make it available for educational
purposes to future Applicant Cities or Organizing Committees.
Working Group
The IOC will appoint a group of experts (Working Group) to assess the cities,
including experts from the IFs, NOCs and the IOC Athletes’ Commission. Applicant
Cities will have the opportunity to respond to the experts’ questions by video
conference.
The above-mentioned Working Group shall be at the disposal of the IOC Executive
Board for the performance of their duties.
Criteria for
assessment of
applications
The following criteria will be considered when assessing the applications:
• The potential of Applicant Cities – including their countries – to host, organise and
stage successful Olympic Games in 2020.
• Compliance with the Olympic Charter, the IOC Code of Ethics, the Rules of conduct
applicable to all cities wishing to organise the Olympic Games, the World Antidoping Code, this Candidature Acceptance Procedure and all other rules,
instructions and conditions which may be established by the IOC.
• Any other criteria, which the IOC Executive Board, at its sole discretion, may deem
reasonable to consider.
Decision
The Executive Board shall take its decision pursuant to Rule 34 of the Olympic
Charter and the criteria for assessment of applications referred to above.
In addition, the IOC Executive Board reserves its right to take into account any other
consideration relating to the reinforcement of the principles and rules which are at
the basis of Olympism.
The IOC Executive Board shall decide, at its sole discretion, not later than May 2012,
which Applicant Cities shall be accepted as Candidate Cities. It may subject its
acceptance to the implementation of general or particular conditions by the
Candidate Cities and/or their NOCs.
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2020 Candidature Acceptance Procedure
1.3.5 Payment of Candidature Acceptance Fee
Candidature
Acceptance Fee
Applicant NOCs/Cities shall be required to pay a non-refundable candidature
acceptance fee to the IOC of USD 150,000 (which includes approximately
USD 80,000 for word mark protection outside the Applicant City’s territory) by 15
September 2011.
Please note that, in the second phase of the bid process, Candidate Cities will be
required to pay a non-refundable Candidature Fee of USD 500,000.
Procedure
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The Candidature Acceptance Fee shall be payable to the IOC by direct bank transfer.
The IOC’s bank details will be communicated to the Applicant Cities in due course, by
separate circular.
2020 Candidature Acceptance Procedure
1.3.6 IOC services provided to Applicant Cities
Services
During the Application phase, the IOC will provide Applicant NOCs/Cities with the
following services:
• All documents/information produced by the IOC for Applicant Cities
• Protection of the word mark “[City] 2020” outside the Applicant City’s national
territory
• Access to the IOC’s Olympic Games Knowledge Management programme
• Participation in the IOC Applicant City information seminar (November 2011 in
Lausanne)
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2020 Candidature Acceptance Procedure
1.3.7 Applicant City logo
Creation of a
logo
Consideration should be given to the creation of a logo representing the application
in accordance with the conditions listed in Appendix 1 of the Rules of Conduct
applicable to all cities wishing to organise the Olympic Games (Chapter 1.4).
Such logo should consist of an integrated design with a distinctive design element,
the name of the city and the year of the Olympic Games for which the city is applying,
with the designation “Applicant City” directly underneath.
Approval
The Applicant City logo is subject to the written approval of the National Olympic
Committee of the country in which the Applicant City is located and must then be
submitted to the IOC for approval.
The Applicant City logo may only be submitted to the IOC for approval after the NOC
has officially confirmed its application in writing to the IOC as described in the
Candidature Acceptance Procedure.
Use of the logo
In addition to the conditions of use listed in Appendix 1 of the Rules of Conduct
applicable to all cities wishing to organise the Olympic Games, attention is drawn to
the following:
• The Applicant City logo may not be made public prior to the written approval of the
IOC
• 2020 Applicant City logos may not be used until 7 July 2011, following the election
of the 2018 Host City
• The logo may not be used after the date of announcement of the Candidate Cities
selected by the IOC if the Applicant City is not selected by the IOC as a Candidate
City and, in any case, may not be used at any time after the host city election.
Copyright
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All Olympic-related graphic, visual, artistic and intellectual works or creations
developed by or on behalf of the Applicant City or NOC shall be vested in and remain
in the full ownership of the IOC.
2020 Candidature Acceptance Procedure
1.4 Rules
Overview
Introduction
Applicant Cities must abide, in all aspects, by all provisions of the “IOC Code of
Ethics” and the “Rules of conduct applicable to all cities wishing to organise the
Olympic Games”.
This chapter contains the “Rules of conduct applicable to all cities wishing to
organise the Olympic Games” which were approved by the IOC Executive Board on 5
April 2011. These Rules came into force on 11 April 2011 and are applicable as from
the 2020 Bid Process onwards.
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games
Article 1
SCOPE OF APPLICATION
These Rules apply to all Olympic parties1 and in particular to cities wishing to
organise the Olympic Games and their National Olympic Committees (NOCs), as well
as to any person or organisation acting on their behalf or supporting them.
Each NOC is responsible for ensuring compliance with these Rules at all times.
These Rules are applicable as soon as they are published on the IOC web site,
(namely 11 April 2011). For the 2020 candidature procedure, they replace the
previous Rules in force.
Article 2
PRINCIPLES
The conduct of the cities shall comply strictly with the provisions of the Olympic
Charter, the IOC Code of Ethics and its Implementing Provisions. The Cities shall also
respect the procedure for evaluating the candidature established by the IOC.
The NOC of the country is responsible for the activities and conduct of each city of
the country.
Article 3
AUDIT
No later than three months after publication by the IOC of the list of Applicant Cities,
an independent expert responsible for auditing the financial management of the
candidature shall be appointed, and the IOC informed of the name of the chosen
expert. The NOC undertakes to provide the IOC with the audit report in accordance
with the IOC’s instructions.
Article 4
LOGO – EMBLEM
The Applicant Cities may use a logo, which does not feature the Olympic symbol.
The Candidate Cities may adopt an emblem, which includes the Olympic symbol. The
creation and use of the logo and emblem are subject to the conditions listed in
appendix 1.
They may also have a motto or slogan, which may not be incorporated into either the
logo or the emblem, and the use of which is subject to the conditions listed in
appendix 1.
Continued on next page
1
See definition in the Preamble to the Code of Ethics
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Article 5
STATEMENT OF ACTIVITIES
The NOC of each Applicant City shall provide the IOC Ethics Commission with a list of
international Olympic sports competitions and meetings of IOC-recognised
organisations to take place in its territory.
This list concerns all the international events scheduled, or in the process of being
scheduled, between the date of publication of the present Rules on the IOC web site
(namely 11 April 2011) and the date of the host city election.
The NOC shall provide this list within two months from the date of publication by the
IOC of the list of Applicant Cities (namely before 1 November 2011).
Any addition to the list of meetings and competitions shall be submitted beforehand
to the IOC Ethics Commission for its approval.
Furthermore, any meeting of an organisation recognised by the IOC involving a
significant number of IOC members may not be organised on the territory of a city
wishing to host the Olympic Games between the date of publication of the list of
Applicant Cities and the election of the host city by the Session.
Article 6
ASSISTANCE TO NOCs
The NOC of each Applicant City shall provide the IOC Ethics Commission with a list of
all NOC agreements and all assistance programmes, of any nature, existing on the
date of publication of the present Rules on the IOC web site (namely 11 April 2011),
including those in partnership with the government of the country concerned.
The NOC shall provide this list within two months from the date of publication by the
IOC of the list of Applicant Cities (namely before 1 November 2011).
After the date of publication of the present Rules on the IOC web site (namely 11
April 2011), any new agreement of any nature with any NOC shall be submitted
beforehand to the IOC Ethics Commission for its approval.
Article 7
INTERNET
The Applicant and Candidate Cities may create their own Internet site for informative
purposes only.
The site may list third parties providing financial support to the candidature, subject
to the conditions listed in Appendix 1. The sale of promotional items is permitted
through the site, subject to the conditions listed in Appendix 1.
The Cities may promote their candidatures using social networks. They are
responsible for the content of such Internet sites and the social networks used.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Article 8
PROMOTION
Throughout the procedure, the promotion of a candidature shall take place with
dignity and moderation. The city and its NOC are entirely responsible for all forms of
promotion. Any person or organisation acting on behalf of a city shall respect, in
particular, the provisions of this article.
The IOC reserves the right to issue additional specific provisions concerning
promotional activities during major international events (see the examples in the
non-exhaustive list in Appendix 2).
National promotion:
National promotion of the candidature is possible at any time on the occasion of
national events held on the territory of the NOC concerned.
The territory must be understood in a restrictive manner excluding, in particular,
diplomatic representations abroad.
International promotion by the Candidate Cities:
The promotion of candidatures at an international level is permitted only after the
candidature files have been submitted to the IOC (namely on January 2013).
Unless the IOC grants specific authorisation, no form of international promotion may
be undertaken either on the territory of Switzerland at any time2 or on that of the
country hosting the Session during the three weeks before the day of the vote.
Any form of promotion (advertising, public relations work, use of social networks,
etc.) is to be undertaken by the Candidate Cities themselves, excluding all third
parties.
Only when they are invited by the IOC to present their candidature at an international
event is an equivalent offer guaranteed for all the Candidate Cities.
Continued on next page
2
exclusion to be re-discussed if a Swiss city is a candidate.
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Article 9
GIFTS
No gifts, of whatever value, may be given to or received by Olympic parties or the IFs
of Olympic sports. No advantage or promise of any kind of advantage may be made
to or accepted by an Olympic party or an IF of an Olympic sport.
This prohibition shall be respected by the Cities and their NOCs as well as by all
those acting on behalf of or supporting the candidature.
The same principle applies to the Cities’ relations with third parties, in particular the
media and organisations recognised by the IOC.
Article 10
RELATIONS WITH SPONSORS
In order to preserve the integrity and neutrality of the procedure, TOP Sponsors and
other IOC marketing partners shall refrain from supporting or promoting any of the
Cities. Consequently, Cities may not solicit or accept any such support or promotion
from TOP Sponsors and other IOC marketing partners.
Furthermore, throughout the host city selection procedure, the Applicant and
Candidate Cities’ sponsors or donors may not conclude any new contract in support
of an organisation recognised by the IOC in any form, when there is a risk of a
conflict of interests3.
Article 11
VISITS BY INTERNATIONAL FEDERATIONS, THE IOC EVALUATION COMMISSION
AND THE MEDIA
Applicant Cities may request the advice of the IFs concerning their project. If an IF
deems necessary a working visit to a city, the IOC may authorise such visit.
The Candidate Cities may organise, at their own expense, working visits by
International Olympic Winter/Summer (as applicable) Sports Federations if these visits
are necessary for the preparation of the candidature.
For the visits organised in the framework of the above two paragraphs, a sense of
moderation must be respected, particularly concerning hospitality and
accommodation.
The IOC Evaluation Commission will pay a working visit to each Candidate City. The
IOC will determine the order, period and programme of the visits.
The Candidate Cities may organise working visits for representatives of the media,
entirely at the cost of such representatives.
Continued on next page
3
See definition in the Code of Ethics
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Article 12
RELATIONS WITH IOC MEMBERS
There shall be no visits by IOC members to the Cities, or by the Cities to IOC
members.
If an IOC member has to travel to a city for any reason, he or she shall inform the IOC
Ethics Commission beforehand. The city may not take advantage of this occasion for
the promotion of its candidature, nor cover the costs and other expenses linked to
such a visit, in particular travel and accommodation.
Only after the deadline for submitting the candidature file to the IOC (i.e. January
2013) may the Candidate Cities promote their candidatures with IOC members, either
on the occasion of international events or international competitions, or by sending
written documentation.
IOC members may not be invited to any form of reception linked to the promotion of
a candidature.
The ambassadors of the countries concerned may not visit the IOC members nor
invite the IOC members to any form of reception in their embassies or elsewhere to
promote the candidature.
No honorary degrees or official decorations may be awarded to an IOC member by a
city or a representative of a city’s country between the date of publication of the
present Rules on the IOC web site and the host city election (namely between 11 April
2011 and 7 September 2013).
In order to respect the neutrality of the IOC members, the cities may not use the
name or image of an IOC member, an IOC honorary member or an IOC honour
member, except for the members from the country of the city concerned.
Article 13
ELECTION OF THE HOST CITY
The IOC Ethics Commission supervises the Host City election procedure, in
accordance with the provisions made by the IOC. The Commission may request an
amendment to these provisions.
Article 14
RELATIONS BETWEEN CITIES
Each city shall, in all circumstances and at all times, respect the other cities as well as
the IOC members and the IOC itself.
The cities shall refrain from any act or comment likely to tarnish the image of a rival
city or be prejudicial to it. Any comparison with other cities is strictly forbidden.
No agreement, coalition nor collusion between the cities or their NOCs aimed at
influencing the result is permitted.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Article 15
INTERPRETATION AND SANCTIONS
All questions concerning the Rules of Conduct and matters concerning their
interpretation shall be addressed to the IOC Olympic Games Department – Bid City
Relations.
Minor breaches of the Rules of Conduct will be dealt with by the Olympic Games
Department:
- a first breach will result in a confidential observation, in writing, to the city
concerned;
- after consultation with the Ethics Commission, a second breach will result in a
written notification to the members of the IOC Executive Board (and possibly the
other Candidate Cities);
- further breaches of the Rules will be submitted to the IOC Ethics Commission,
which will take the necessary measures.
Serious and repeated breaches of the Rules of Conduct will be dealt with by the IOC
Ethics Commission. The Commission may recommend sanctions for approval by the
Executive Board.
The IOC members will be informed, in writing, of any sanctions imposed by the IOC
Executive Board. A press release will also be issued.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(referred to in
articles 4 and 7)
Conditions Governing the Creation and Use of Logos and
Emblems
1.
Introduction and Definitions:
1.1
The creation and use of logos and emblems by any Applicant City and/or
Candidate City in connection with its bid to be appointed as host of any
edition of the Olympic Games shall be subject to the prior written approval of
the International Olympic Committee ("IOC") and the corresponding National
Olympic Committee (“NOC”) of the territory in which the Applicant City or
Candidate City (jointly, “City” or “Cities”) is located in accordance with the
terms and subject to the conditions set out in this Appendix 1 (the “Rules of
Conduct”).
1.2
For the purposes of these Rules of Conduct, the following words shall have
the following meanings:
(a)
“City Sponsor” shall mean any sponsor appointed by the Applicant City
or Candidate City (as appropriate) to support its bid to host the Games.
(b)
“City Sponsor Designation” shall mean “Sponsor of [name of the City]”
+ [year of the Olympic Games for the hosting of which the City is an
applicant or candidate]” and no other element, it being understood
that the Sponsor Designation shall not include the word “Olympic”.
(c)
“City Wordmark” shall mean the [name of the City] + [year of the
Games] (on the same line).
(d)
“Designation” shall mean “Applicant City or “Candidate City”, as
applicable.
(e)
“Emblem” shall mean an integrated design, including the Olympic
Symbol and other distinctive design elements, which shall be reflected
in the following manner from top to bottom:
(i)
(ii)
(iii)
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the Logo (or such other distinctive design element developed
in accordance with paragraph 2.1 and approved for use during
the Candidate City phase);
the Designation; and
the Olympic Symbol, used in accordance with the Graphic
Guidelines.
(f)
“Games” shall mean any edition of the Olympic Games and/or the
Olympic Winter Games.
(g)
“Graphic Guidelines” shall mean the document setting out the
guidelines for the use of Olympic Symbol and other Olympic-related
marks, otherwise known as the “Olympism & The Olympic Symbol –
Principles and Usage Guidelines”.
2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(continued)
(h)
“Logo” shall mean an integrated design with certain distinctive
elements, which shall be reflected in the following manner from top to
bottom:
(i)
(ii)
(iii)
a distinctive design element developed in accordance with
paragraph 2.1;
the City Wordmark; and
the Designation (directly underneath the City Wordmark).
(i)
“Olympic Sponsor” means a TOP Partner, another international Olympic
sponsor or a sponsor of the NOC.
(j)
“Olympic Symbol” shall mean the five interlaced Olympic rings of equal
dimensions, as described in the Olympic Charter.
(k)
“Premium” shall mean those items of merchandise produced by any
City Sponsor for the purposes of promotion of its partnership with the
City, which items:
(i) are given away free of charge or sold at a nominal price;
(ii) bear the Logo together with the mark of the City Sponsor; and
(iii) have been approved by the corresponding NOC for use as
Premiums.
(l)
“Promotional Item” shall mean those items of merchandise produced
by any City for the purposes of promotion of its bid, which items:
(i)
(ii)
are given away free of charge or sold at a nominal price;
bear the Logo but do not bear the mark of any City Sponsor or
any other commercial identification; and
(iii) have been approved by the corresponding NOC for use as
Promotional Items.
(m)
“Slogan” shall mean a phrase or motto expressing the aims of the City
in connection with its bid to be appointed as host of the Games.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(continued)
2.
Applicant Cities
2.1
Creation of a Logo. An Applicant City may create a Logo in connection with
its bid to be appointed as host city of the Games, subject to the conditions
that the distinctive design element of the Logo shall not:
(a)
contain any component of the NOC emblem or a distorted version
thereof or a design confusingly similar thereto;
(b)
be limited to the name or abbreviation of the territory in which the City
is located;
(c)
contain an image or expression with a well-known international or
universal connotation or message; or
(d)
contain the Olympic Symbol, the Olympic motto, the Olympic flag, any
other Olympic-related imagery (e.g. flame, torch, medal, etc.), slogan,
designation or other indicia or the distorted version thereof or a
design confusingly similar thereto.
2.2
Creation of a Slogan. An Applicant City may develop a Slogan, but is not
obliged to do so, provided that it does not incorporate any elements of the
Logo or any reference to the name of the City, the region or country in which
the City is located, the year of the Games, or the word “Olympic”.
2.3
Approval of the Logo and/or the Slogan: The Applicant City shall first submit
the Logo and the Slogan (if any) to the NOC for approval. If the Logo and/or
the Slogan (if any) is approved by the corresponding NOC, the Applicant City
shall thereafter submit such Logo and/or Slogan (if any) to the IOC for final
written approval prior to any use.
2.4
General Use of the Logo.
(a)
(b)
(c)
2.5
Institutional Use of the Logo and/or the Slogan. Applicant Cities may use the
Logo and/or the Slogan (if any) for the purposes of institutional
representation of their bid on:
(a)
(b)
(c)
2.6
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The Logo must always be reproduced in its entirety and no single
element thereof may be used separately.
The position, proportion and design of the Logo must not be altered,
distorted or re-drawn in any way whatsoever at any time.
Applicant Cities may not use the Olympic Symbol in any manner
whatsoever.
stationery (e.g. letterheads and business cards);
candidature documents (e.g. presentations, brochures or videos); and
on the official internet site dedicated to their bids.
Promotional Use of the Logo and/or the Slogan. Applicant Cities may use the
Logo and/or the Slogan (if any), provided that there is no third-party
association in relation thereto, for the purposes of promotional
representation of their bid on a national basis only on:
(a)
advertising;
(b)
advertorials;
(c)
promotional documents (e.g. brochures or magazines); and
(d)
Promotional Items.
2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(continued)
2.7
Commercial Use of the Logo and/or the Slogan.
(a)
Subject to prior written approval of the NOC, Applicant Cities may
develop merchandise for sale bearing the Logo and/or the Slogan (if
any) to promote the bid, provided that:
(i)
(ii)
(b)
any such sales, whether through the official internet site of the
City dedicated to its bid to host the Games or otherwise, are
limited to the territory of the corresponding NOC; and
there is no third-party association in relation thereto.
Applicant Cities may authorise the use of the Logo and/or the Slogan
(if any) by third parties providing financial support to the bid, subject
to the following conditions:
(i)
(ii)
(iii)
(iv)
(v)
such third party is not a donor;
such third party is not a competitor in the category of any
Olympic Sponsors, it being understood that exceptions may be
granted by the IOC or the NOC of the corresponding Applicant
City, as applicable, on a case by case basis provided that the
Olympic Sponsors’ rights are fully respected;
such use is restricted to the territory of the NOC of the
corresponding Applicant City;
the Applicant City provides to the IOC, upon request, copies of
all promotional and commercial material; and
the Applicant City shall terminate its relationship with any such
third party if so requested by the IOC in writing for any reason
whatsoever.
(c) Applicant Cities shall ensure that any agreements with third parties
providing financial support to the bid, and in which there is a grant of
rights in relation to the Logo and/or the Slogan (if any), shall include
provisions to ensure that:
(i)
(ii)
(iii)
in the event that the Applicant City is not selected by the IOC as
a Candidate City, all rights granted by the Applicant City to the
use of the Logo and/or the Slogan (if any) terminate on the date
of announcement of the Candidate Cities selected by the IOC;
if not terminated earlier pursuant to paragraph (c)(i) above, all
rights granted by the City in connection with the use of the Logo
and/or the Slogan (if any) terminate on the date of the decision
to award the Games to any City; and
third parties providing financial support to the bid shall have no
automatic or binding residual rights, options or other
arrangements of any nature, express or implied, with respect to
the Games if the City is successful in its bid to be appointed as
the host city of the Games.
Applicant Cities shall supply the IOC, upon request, with copies of all
agreements and/or proposed agreements with third parties providing
financial support to the bid.
Continued on next page
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Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(continued)
3.
Candidate Cities
3.1
Use of the Logo and/or Slogan. A Candidate City may continue to use the
Logo and/or Slogan (if any) in connection with its bid to be appointed as host
city of the Games, subject to and in accordance with the conditions set out in
paragraph 2. Such use of the Logo and/or Slogan (if any) may be extended to
outside the territory of the NOC of the corresponding Candidate City
provided, however, that there is no third-party association in relation thereto.
3.2
Creation of an Emblem. A Candidate City may create an Emblem in
connection with its bid to be appointed as host city the Games, subject to the
following conditions:
(a)
(b)
the Emblem shall reproduce fully, accurately and without
embellishment, the colour, design and appearance of the Olympic
Symbol in accordance with the Graphic Guidelines; and
the area covered by the Olympic Symbol shall not exceed one third of
the total area of the Emblem.
3.3
Approval of the Emblem: The Candidate City shall first submit the Emblem to
the NOC for approval. If the Emblem is approved by the corresponding NOC,
the Candidate City shall thereafter submit the Emblem to the IOC for final
written approval prior to any use.
3.4
General Use of the Emblem.
(a)
(b)
3.5
The Emblem must always be reproduced in its entirety and no single
element thereof may be used separately.
The position, proportion and design of the Emblem must not be
altered, distorted or re-drawn in any way whatsoever at any time.
Institutional Use of the Emblem. Candidate Cities may use the Emblem inside
and outside of the territory of the NOC of the corresponding Candidate City,
provided that there is no third-party association in relation thereto, for the
purposes of institutional representation of their bid on:
(a)
(b)
(c)
stationery (e.g. letterheads and business cards);
candidature documents (e.g. presentations, brochures or videos); and
the official internet site dedicated to their bids.
3.6
Promotional Use of the Emblem. Candidate Cities may use the Emblem inside
and outside of the territory of the NOC of the corresponding Candidate City,
provided that there is no third-party association in relation thereto, for the
purposes of promotional representation of their bid on an international basis
on:
(a)
advertising;
(b)
advertorials;
(c)
promotional documents (e.g. brochures or magazines);
(d)
pins; and
(e)
promotional displays or venue banners (e.g. exhibition stands).
3.7
Commercial Use of the Emblem. Candidate Cities shall not use or authorise
the use of the Emblem by third parties for any commercial purpose
whatsoever.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 1
(continued)
4.
Recognition of and Communication by Third Parties Providing Financial
Support to the Bid.
4.1
Cities may list the names of third parties providing financial support to the
bid (including donors) on their official internet site or in their publications
provided that such third party is not a competitor in the category of a TOP
Partner, another international Olympic Sponsor or one of their NOC sponsors.
4.2
Donors which are competitors in the product/service category of a
partner, another international Olympic Sponsor or a sponsor of
corresponding NOC of the City shall not be authorised to communicate
respect to their donation to the bid or otherwise associate themselves
the bid in any manner whatsoever.
5.
Respect of commitments to the Olympic Sponsors
TOP
the
with
with
Cities shall collaborate at all times with the corresponding NOC to fully
respect any and all contractual commitments undertaken by the NOC towards
the Olympic Sponsors in the implementation of their bids.
6.
If the City is awarded the Olympic Games, the provisions of the Host City
Contract between such City, the corresponding NOC and the IOC, together
with the provisions of the Olympic Charter, shall apply thereafter.
7.
Use of the Olympic Symbol.
Cities may not make any use of the Olympic Symbol alone for any purpose
whatsoever.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 2
(referred to in
article 8)
The information in this appendix refers to the IOC Sessions during which a Host City
is elected, the Briefing for IOC Members in Lausanne* and the Olympic Games. This
information complements and is an integral part of the Rules of Conduct applicable
to all cities wishing to organise the Olympic Games. The information is not
exhaustive and may be complemented by further information by the IOC.
Any reference to Applicant and Candidate Cities in this document also encompasses
their respective NOCs, the governments/embassies/consulates of the respective
countries, sponsors or any other person or organisation acting for or on their behalf
or supporting them.
*This meeting is organised in Lausanne during the Candidate City phase and is
structured to provide the IOC Members and the Candidate Cities with the utmost
opportunity to interact and discuss the Candidate Cities’ projects.
1.- IOC Sessions during which a Host City is elected
1.A - Promotion
There may be no receptions held by a Candidate City for any persons other than the
city’s own delegation. Candidate Cities or any other third party acting for or on behalf
of the bid will not be permitted to hire their own premises for promotional activities
or to meet with IOC Members (e.g. NOC house or bid city restaurant etc.). The
Candidate Cities will, however, be provided with the opportunity to have a suite at the
official IOC Hotel where the cities can meet with IOC Members to discuss their
projects.
The above rule, however, does not prevent the Candidate Cities from organising
activities for their own delegations, in the spirit of moderation.
No IOC members, apart from the IOC members of the countries concerned or officials
of the country organising the Session, may be invited to a reception organised by a
Candidate City or to any form of diplomatic reception organised by the country of a
Candidate City.
Embassy/Consulate premises may not be used for any meetings with IOC Members.
1.B - Advertising
In line with Article 8 of the Rules of Conduct, the Candidate Cities may not carry out
any form of international promotion in the country where the Host City election will
take place during the three-week period before the election. The Candidate Cities
may not undertake any form of written advertising in the local or international media
during this three-week period (this includes magazines, newspaper wraps, internet
and television). Interviews and editorials are, however, permitted.
Furthermore, there may be no form of “building wrap”/external decoration or any
billboard advertising whatsoever relating to any candidature.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 2
(referred to in
article 8)
1. C - Media
The IOC will provide each city with the opportunity to hold a press conference in the
Session venue following its final presentation to the IOC Members. If Candidate
Cities wish to hold other press conferences, they may do so, but not in the official
IOC Hotel or the Session venue.
There must be no reception at the end of any press conferences.
1.D – Document distribution
Bilingual documentation (French and English) may be distributed in line with
instructions provided by IOC Bid City Relations.
No documents may be delivered by the cities or any third party working on their
behalf to the IOC Members’ hotel rooms.
2.- Briefing for IOC Members
2.A - Promotion
Candidate Cities may not organise any receptions and are not permitted to hire their
own premises for promotional activities or to meet with IOC members (e.g. NOC
house or bid city restaurant etc.).
There may be no receptions held by a Candidate City for any persons other than the
city’s own delegation.
Embassy/Consulate premises may not be used for any meetings with IOC Members.
2.B - Media
If Candidate Cities wish to hold a press conference, they may do so, but not at the
IOC headquarters, the Olympic Museum, the Lausanne Palace Hotel or any other
venue as specified by the IOC. The IOC will not provide the cities with the opportunity
to hold a press conference.
There must be no reception at the end of any press conferences.
2.C – Document distribution
Bilingual documentation (French and English) may be distributed in line with
instructions provided by IOC Bid City Relations.
No documents may be delivered by the cities or any third party working on their
behalf to the IOC Members’ hotel rooms.
Continued on next page
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2020 Candidature Acceptance Procedure
Rules of conduct applicable to all cities wishing to organise
the Olympic Games, Continued
Appendix 2
(referred to in
article 8)
3.- Olympic Games
3.A - Promotion
Applicant / Candidate Cities may set up a bid exhibition in the respective NOC House
or at a location to be approved by the IOC during the Olympic Games if they so wish
and promotional documentation may be distributed.
Cities are permitted to have some element of team visibility on their official clothing
during the Games, provided the following is respected:
•
Cities may use their logo (i.e. graphic device (including Name of City + 2020
+ “Applicant City” or “Candidate City”) without the Olympic rings) on items of
clothing.
•
The logo in its entirety shall not be larger than 20cm2;
•
Only City representatives (excluding national delegations, athletes and NOC
accredited persons) may wear the items of clothing;
•
There must be no advertising or trademark on the items of clothing except
the manufacturer’s mark (see below);
•
The identification of the manufacturer on the clothing should be in
accordance with Rule 51 of the Olympic Charter, in particular:
- The identification of the manufacturer shall not appear more than once per
item of clothing
- Any manufacturer’s identification must not exceed 20cm2
All other forms of identification on Applicant or Candidate Cities’ clothing are
prohibited.
3.B - Media
The IOC will provide each city with the opportunity to hold a press conference in the
Main Press Centre. There must be no reception at the end of any press conferences.
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2020 Candidature Acceptance Procedure
2020 Candidature Acceptance Procedure – signature page
Signature of the
Candidature
Acceptance
Procedure
The Applicant Cities shall abide, in all aspects, by all provisions of the Olympic
Charter, the Candidature Acceptance Procedure, the IOC Code of Ethics, the Rules of
Conduct applicable to all cities wishing to organise the Olympic Games and all other
rules, instructions and conditions which may be established by the IOC Executive
Board.
The present Candidature Acceptance Procedure comes into effect on 16/05/2011 and shall remain in
force until further notice.
Lausanne, 16/05/2011
The Bid Committee of
The IOC Executive Board
hereby certifies to have received a copy
of the document entitled “Candidature Acceptance Procedure” and declares to have duly noted its contents.
Signature
The City of
NAME AND FUNCTION (in block capitals)
hereby certifies to have received a copy of the
document entitled “Candidature Acceptance Procedure” and declares to have duly noted its contents.
Signature
The NOC of
NAME AND FUNCTION (in block capitals)
hereby certifies to have received a copy of
the document entitled “Candidature Acceptance Procedure” and declares to have duly noted its contents.
Signature
NAME AND FUNCTION (in block capitals)
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2020 Candidature Acceptance Procedure
52_111
2020 Candidature Acceptance Procedure
PART 2 IOC Questionnaire
Overview
Application File
In the application phase of the bid process, Applicant Cities are required to submit a
document containing their replies to the IOC questionnaire contained in Part 2.
The aim of this Application File is to provide the IOC with an overview of a city’s
project to host the Olympic Games and to determine whether this corresponds to the
needs of the Olympic Movement.
The IOC will assess Applicant Cities on the basis of their replies to the questionnaire
contained in Part 2 and on the results of any independent studies carried out by the
IOC (as described in chapter 1.3.4).
Fonts
Throughout the questionnaire contained in Part 2, all questions and guarantees are
presented in bold font and any accompanying explanatory text is presented in
regular font.
Guarantees
The IOC questionnaire also requires Applicant Cities to obtain guarantees from third
parties. Questions requiring a guarantee are flagged with the following icon in the
questionnaire:
G
G
Continued on next page
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2020 Candidature Acceptance Procedure
Overview,
Continued
Instructions
Precise instructions on how to create your replies to the questionnaire, from a
presentation and content point of view, can be found in Part 3 of this document. The
aim of these instructions is two-fold:
• To save the Bid Committee unnecessary work, effort and expense
• To ensure that the information provided to the IOC can be easily and objectively
analysed
Applicant Cities must follow the instructions given in Part 3.
Reference
documents
We remind Applicant Cities that the following documents will provide invaluable
assistance to anyone connected with the bid/preparation of the Application File:
• Olympic Charter
• IOC Technical Manuals
• Olympic Games knowledge database
Contents
The questionnaire is divided into the following chapters:
Chapter
54_111
1
–
Vision, concept and legacy
2
–
Sport and Venues
3
–
Environment and Meteorology
4
–
Accommodation
5
–
Transport
6
-
Medical Services and Doping Control
7
–
Safety and Security
8
-
Technology and Energy
9
-
Legal aspects and custom and immigration formalities
10
–
Government and public support
11
–
Finance and Marketing
2020 Candidature Acceptance Procedure
1 Vision, Concept and Legacy
DATES OF THE OLYMPIC GAMES
Q 1.1
In accordance with the Olympic Charter (Bye-law to Rule 33),
“The duration of the competitions of the Olympic Games shall not exceed sixteen
days”. For the Games of the XXXII Olympiad, the dates of the Games shall be chosen
within the following period: 15 July to 31 August 2020. (As mentioned in the IOC
circular letter to NOCs dated 31 January 2011, the IOC may agree to dates outside
this period in the case of exceptional circumstances – e.g. non-favourable weather
conditions. The deadline for such application is 29 July 2011.)
State your proposed dates to host the Olympic Games and Paralympic Games in
2020 and specify your reasons.
VISION AND LEGACY
Q 1.2
What is your motivation to host the Olympic Games and what is your vision for
your Games?
Q 1.3
What do you believe would be the long-term benefits for your city / region /
country of:
• Bidding for the Olympic Games (irrespective of the outcome of the bid)
• Hosting the Olympic Games
• Hosting the Paralympic Games
Q 1.4
How can hosting the Olympic Games in your city contribute to the development
of the Olympic Movement and of the Olympic Games?
Continued on next page
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2020 Candidature Acceptance Procedure
Vision, Concept and Legacy
CONCEPT
Q 1.5
Describe your concept of the 2020 Olympic Games in your city/region.
Detail the following aspects:
•
Explain how your concept of the Olympic Games fits into your city/region’s
long-term planning strategy.
• Motivation behind the choice of location of key Olympic infrastructure
• Expected benefits at Games-time
• Games legacy plans
Q 1.6
Provide Map A: a map of your city/region on which your project is superimposed
thus giving a complete visual overview of your project.
Map A should be no larger than A3 – folded or double page – and the graphic
scale used must be clearly indicated.
Map A should include all major infrastructure:
•
•
•
•
•
•
•
Competition venues
Olympic Village(s)
Media accommodation (hotels/village(s))
Main Press Centre (MPC)
International Broadcast Centre (IBC)
Main hotel area
Main transport infrastructure (airport(s), motorways, train/tram/metro
lines etc.)
Should your main international airport not appear on this map, please use an
arrow to indicate its direction and the additional distance to the airport.
On the map, please draw a 10km radius around the Olympic Village(s).
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2020 Candidature Acceptance Procedure
2 Sport and Venues
SPORT EXPERIENCE
What experience have you had in hosting international sports events and multisports events?
Q 2.1
List a maximum of ten major events held in the city and ten major events held in
the country over the last ten years, indicating official dates and duration. Please
include only Senior Continental and World Championships (excluding Junior
Championships).
VENUES
Complete Chart 1 for all sports as well as the Opening/Closing Ceremony
venue(s), IBC/MPC, Olympic Village(s) and Media Village(s) (if applicable), which
you expect will be used for the Olympic Games and the Paralympic Games.
Q 2.2
In addition to the chart in the Application File, please provide the chart in excel
format on the CD-ROM (see instructions).
In Chart 1, Applicant Cities are required to define the venue construction status as either:
Existing
EXISTING VENUES – NO PERMANENT WORKS REQUIRED (OVERLAY ONLY)
Existing –
permanent
works
required
EXISTING VENUES – PERMANENT WORKS REQUIRED
Planned
VENUES TO BE BUILT – PERMANENT – PLANNED (IRRESPECTIVE OF THE
GAMES)
Additional
VENUES TO BE BUILT – PERMANENT – ADDITIONAL
(VENUES A CITY IDENTIFIES AS BEING NECESSARY TO HOST THE GAMES GAMES DEPENDENT)
Temporary
TEMPORARY VENUES
Please note that venues for road events (road cycling, marathon, triathlon, etc.) should be
considered as temporary venues, except where the finish area is in an existing venue.
Continued on next page
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2020 Candidature Acceptance Procedure
Sport and Venues
Q 2.3
For each existing venue, provide a photographic file which clearly illustrates the
venue (inside and outside – as applicable).
A venue photographic file is an A4 document (maximum 5 pages – with A3 fold-out
pages if you so wish), presenting an existing venue through a set of colour
photographs together with a written description of the venue and its location giving
an overview of its history, location, layout, functionality and architecture.
The following list provides an indication of elements to include in the photographic
files:
• Written description (maximum 1 page)
- Location (in relation to the city) and accessibility (transport routes and public
transport)
- History and usage: initial construction, renovations, architectural and functional
description, previous and current usage
• Set of colour photographs (maximum 4 pages, including A3 fold-out pages if
you so wish)
- Aerial and/or external panoramic elevated view
- Venue external frontage (where applicable)
- Views including field of play and seating tribunes
For outdoor events, please draw the route/field of play/finish area etc. on the photo.
Continued on next page
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2020 Candidature Acceptance Procedure
Sport and Venues
IOC Guiding
Principles –
Venues
The following information contains important guidelines concerning the choice of
venues:
Venues are a critical success factor for the Olympic Games, in both financial and
operational terms. It is therefore important that Applicant Cities have a full
understanding of venues, from planning through to construction and operational
delivery.
Whilst some guiding principles are listed below, please note that further details
concerning venues can be found in the Technical Manual on Venues and the
Technical Manual on Design Standards for Competition Venues.
• Venues must meet requirements and be realistic with respect to the master plan of
the Host City, resource efficiencies and post-Games legacy
• Venue planning should support the concept of sustainable development as it
applies to the Olympic Games in general, and to venues specifically (e.g. use of
permanent versus temporary structures, environmentally sensitive materials/
systems/impacts)
• For site selection and venue location:
- Use existing venues with refurbishment if needed
- Build a new permanent venue only if there is a legacy need, ensuring flexible use
if possible
- If there is no legacy need, seek a temporary solution
• Venues should be safely and efficiently operated, keeping the primary focus on the
athletes
Gross seating
capacities
Venue gross seating capacities are provided in the Technical Manual on Design
Standards for Competition Venues. Please note that, for every Olympic Games, these
capacities must be considered with the following points to determine final venue
capacities:
•
•
•
•
•
Capacity of any existing venue to be potentially used
Capacity of any new venue considering its legacy use
Terrain, venue footprint and layout (mainly for outdoor venues)
Popularity of the sport in the Host City, region and/or country
The potential ability to increase capacity on a temporary basis for Olympic Games
use
• Existing/planned road capacities or transport operation constraints to bring
spectators (and other clients) to the venue
• Operational feasibility due to overlapping competition schedule in venue
clusters/precincts/zones.
Continued on next page
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2020 Candidature Acceptance Procedure
Sport and Venues
VENUE LOCATION
Q 2.4
Map B:
Provide a map of your city/region on which the location of the competition
venues as well as the following non-competition venues are superimposed:
•
•
•
•
•
•
Olympic Village(s)
Opening/Closing Ceremony venue(s)
Media accommodation (hotels/village(s))
MPC
IBC
Main hotel area
Should your main international airport not appear on this map, please use an
arrow to indicate its direction and the additional distance to the airport.
On the map, please draw a 10km radius around the Olympic Village(s).
Also provide a map (Map C) with the corresponding Paralympic venue locations.
Provide additional map(s) (B1, B2 etc.) for all competition venue clusters/
precincts included in your project, indicating access routes and security
perimeter fence lines.
All B maps should be no larger than A3 – folded or double page – and should
contain a clear legend. The most appropriate graphic scales must be chosen to
best represent your project and venue clusters in A4 to A3 formats. These
graphic scales must be clearly indicated on all maps.
The following colour-code must also be used for all B maps:
PALE BLUE:
DARK BLUE:
GREEN:
RED:
PINK:
Existing venue, no permanent works required (Overlay only)
Existing venue, permanent works required
Planned permanent venue (irrespective of the Games)
Additional permanent venue
(Games dependent)
Temporary venue required for the Olympic Games
All venues in chart 1 should be attributed a unique colour coded number (according
to the colour code provided above) which should also feature on all B maps. Please
note that all B maps must also be included on the CD ROMs to be provided to the IOC
(see instructions).
Continued on next page
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2020 Candidature Acceptance Procedure
Sport and Venues
NON-COMPETITION VENUES
Q 2.5 OLYMPIC VILLAGE(S)
Q 2.5.1
Describe your concept for the Olympic village(s), including the following
elements:
•
•
•
•
•
•
•
•
Owner
Location
Altitude
Type of accommodation / type of buildings
Size of village(s) (hectares)
Number of beds
Paralympic considerations
Post-Olympic use.
Q 2.5.2
Specify who will finance the construction of the Olympic village(s).
Q 2.5.3
Please indicate whether alternative accommodation is planned/required. Please
describe the alternative accommodation you plan to use, if any.
Q 2.6 INTERNATIONAL BROADCAST CENTRE / MAIN PRESS CENTRE
Q 2.6.1
Describe your concept for the IBC and MPC, including the following elements:
•
•
•
•
•
•
•
Location(s)
Existing or new construction(s)
Combined or separate venues
Size(s)
Type of building(s)
Adjacent space for compounds, transport mall and parking
Occupation dates (when the OCOG would take full possession of the IBC and
MPC)
• Post-Olympic use.
Q 2.6.2
Specify who will finance the construction of the IBC and MPC.
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Chart 1 – Competition and non-competition venues
(all figures to be provided in USD million)
• Add as many rows for disciplines (e.g. Cycling - Road, BMX, Mountain Bike, Track) / additional venues as needed
• Ownership: Venue owner (existing venues) or land owner (planned/additional/temporary venues) as appropriate
• Venue construction status: Please use the categories as defined above: Existing, Existing with permanent works required, Planned, Additional and Temporary.
Permanent works
Olympic
sport/
discipline
Paralympic
sport/
discipline
Name of
venue
Venue
construction
status
Gross
seating
capacity
Ownership
(public/
private)
Original
date of
construction
Date of
upgrade
(if
completed)
Dates of
permanent works
required
Start
date
Finish
date
Cost of
permane
nt works
required
(in USD
2011)
Source of
financing
(public/
private/
PostOlympic
use
joint)
Archery
Athletics
Aquatics
Badminton
Basketball
Boxing
Canoe-Kayak
Cycling
Equestrian
Fencing
Football
Gymnastics
Golf
Handball
Hockey
Judo
Modern
Pentathlon
Rowing
Rugby
Continued on next page
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Chart 1 – Competition and non-competition venues (all figures to be provided in USD million),
Continued
Permanent works
Olympic
sport/
discipline
Paralympic
sport/
discipline
Name of
venue
Venue
construction
status
Gross
seating
capacity
Ownership
(public/
private)
Original
date of
construction
Date of
upgrade
(if
completed)
Dates of
permanent works
required
Start
date
Finish
date
Cost of
permane
nt works
required
(in USD
2011)
Source of
financing
(public/
private/
PostOlympic
use
joint)
Sailing
Shooting
Table Tennis
Taekwondo
Tennis
Triathlon
Volleyball
Weightlifting
Wrestling
Olympic
Village
MPC
IBC
Media Village
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2020 Candidature Acceptance Procedure
Appendix A – Olympic programme
OFFICIAL PROGRAMME OF THE LONDON 2012 OLYMPIC GAMES
Sports
ATHLETICS
Track events
Men's events
24
Combined
events
Road events
8
Lightweight
events
Mixed/ open events
23
100m
200m
400m
800m
1,500m
5,000m
10,000m
110m Hurdles
400m Hurdles
3,000m Steeplechase
4 x 100m Relay
4 x 400m Relay
High Jump
Pole Vault
Long Jump
Triple Jump
Shot Put
Discus Throw
Hammer Throw
Javelin Throw
Decathlon
(100m, Long Jump, Shot Put, High
Jump, 400m, 110m Hurdles,
Discus, Pole Vault, Javelin,
1,500m)
20km Race Walk
50km Race Walk
Marathon
Field events
ROWING
Women's events
Total
47
100m
200m
400m
800m
1'500m
5'000m
10'000m
100m Hurdles
400m Hurdles
3'000m Steeplechase
4 x 100m Relay
4 x 400m Relay
High Jump
Pole Vault
Long Jump
Triple Jump
Shot Put
Discus Throw
Hammer Throw
Javelin Throw
Heptathlon
(100m Hurdles, High Jump, Shot
Put, 200m, Long Jump, Javelin,
800m)
20km Race Walk
Marathon
6
14
Single Sculls (1x)
Pairs (2-)
Double Sculls (2x)
Fours (4-)
Quadruple Sculls (4x)
Eights (8+)
Single Sculls (1x)
Pairs (2-)
Double Sculls (2x)
Double Sculls (2x)
Double Sculls (2x)
Quadruple Sculls (4x)
Eights (8+)
Fours (4-)
BADMINTON
2
2
Singles
Doubles
BASKETBALL
1
1
Singles
Doubles
1
12-team tournament
5
Mixed doubles
2
12-team tournament
Continued on next page
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2020 Candidature Acceptance Procedure
Appendix A – Olympic programme,
Sports
BOXING
Men's events
10
Women's events
11
CYCLING
Track
13
5
9
16
K-1
K-1
K-2
K-4
200m
500m
500m
500m
K-1 women
9
18
Mountain Bike
Team sprint
Sprint
Keirin
Team pursuit
Omnium
Mass start
Time trial
Cross-country
Team sprint
Sprint
Keirin
Team pursuit
Omnium
Mass start
Time trial
Cross-country
BMX
BMX Racing
BMX Racing
Road
EQUESTRIAN
Jumping
Dressage
Eventing
Total
Fly (48 to 51 kg)
Light (57 to 60 kg)
Middle (69 to 75 kg)
K-1 200m
K-1 1,000m
K-2 200m
K-2 1,000m
K-4 1,000m
C-1 200m
C-1 1,000m
C-2 1,000m
K-1 men
C-1 men
C-2 men
Slalom
Mixed/ open events
3
Light fly (46 to 49 kg)
Fly (up to 52 kg)
Bantam (up to 56 kg)
Light (up to 60 kg)
Light Welter (up to 64 kg)
Welter (up to 69 kg)
Middle (up to 75 kg)
Light heavy (up to 81 kg)
Heavy (up to 91 kg)
Super Heavy (+ 91 kg)
CANOE-KAYAK
Sprint
Continued
6
6
Team
Competition
Individual
competition
Team
Competition
Individual
Competition
Team
Competition
Individual
Competition
Continued on next page
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2020 Candidature Acceptance Procedure
Appendix A – Olympic programme,
Sports
FENCING
Men's events
5
FOOTBALL
1
GYMNASTICS
Artistic
9
Women's events
5
Individual Foil
Individual Epée
Individual Sabre
Team Foil
Team Sabre
Team Foil
Team Epée
1
12-team tournament
Team competition
Individual all-around competition
Floor competition
Pommel Horse competition
Rings competition
Vault competition
Parallel Bars competition
Horizontal Bar competition
Individual competition
8
Individual competition
7
56 kg
62 kg
69 kg
77 kg
85 kg
94 kg
105 kg
+ 105 kg
1
15
48 kg
53 kg
58 kg
63 kg
69 kg
75 kg
+ 75 kg
1
12-team tournament
1
2
12-team tournament
1
12-team tournament
JUDO
18
Team competition
Individual all-around competition
Vault competition
Uneven Bars competition
Balance Beam competition
Floor competition
Individual all-around competition
Group competition
Trampoline
HOCKEY
Total
2
9
Rhythmic
HANDBALL
Mixed/ open events
10
Individual Foil
Individual Epée
Individual Sabre
16-team tournament
WEIGHTLIFTING
Continued
7
2
12-team tournament
7
Up to 60 kg
+ 60 kg up to 66 kg
+ 66 kg up to 73 kg
+ 73 kg up to 81 kg
+ 81 kg up to 90 kg
+ 90 kg up to 100 kg
+ 100 kg
14
Up to 48 kg
+ 48 kg up to 52 kg
+ 52 kg up to 57 kg
+ 57 kg up to 63 kg
+ 63 kg up to 70 kg
+ 70 kg up to 78 kg
+ 78 kg
Continued on next page
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2020 Candidature Acceptance Procedure
Appendix A – Olympic programme,
Sports
WRESTLING
Freestyle
Men's events
14
AQUATICS
Swimming
Women's events
4
Up to 55 kg
from 55 to 60 kg
from 60 to 66 kg
from 66 to 74 kg
from 74 to 84 kg
from 84 to 96 kg
from 96 to 120 kg
Up to 55 kg
from 55 to 60 kg
from 60 to 66 kg
from 66 to 74 kg
from 74 to 84 kg
from 84 to 96 kg
from 96 to 120 kg
Greco-Roman
22
MODERN
PENTATHLON
TAEKWONDO
46
50m freestyle
100m freestyle
200m freestyle
400m freestyle
800m freestyle
100m backstroke
200m backstroke
100m breaststroke
200m breaststroke
100m butterfly
200m butterfly
200m individual medley
400m individual medley
4 x 100m freestyle relay
4 x 200m freestyle relay
4 x 100m medley relay
10km Marathon swim
Individual Springboard (3m)
Individual Platform (10m)
Synchronised Springboard (3m)
Synchronised Platform (10m)
Duet competition
Team competition
12-team tournament
1
8-team tournament
1
Individual competition
4
2
Individual competition
4
Under 58 kg
Under 68 kg
Under 80 kg
Over 80 kg
Total
18
24
Synchronized
swimming
Waterpolo
Mixed/ open events
Up to 48 kg
from 48 to 55 kg
from 55 to 63 kg
from 63 to 72 kg
50m freestyle
100m freestyle
200m freestyle
400m freestyle
1,500m freestyle
100m backstroke
200m backstroke
100m breaststroke
200m breaststroke
100m butterfly
200m butterfly
200m individual medley
400m individual medley
4 x 100m freestyle relay
4 x 200m freestyle relay
4 x 100m medley relay
10km Marathon swim
Individual Springboard (3m)
Individual Platform (10m)
Synchronised Springboard (3m)
Synchronised Platform (10m)
Diving
Continued
8
Under 49 kg
Under 57 kg
Under 67 kg
Over 67 kg
Continued on next page
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2020 Candidature Acceptance Procedure
Appendix A – Olympic programme,
Sports
TENNIS
Men's events
Women's events
2
2
Singles
Doubles
TABLE TENNIS
2
15
10m Air Pistol Women
Trap Women
Skeet Women
2
2
4
Individual competition
Team competition
1
1
2
Distance: 1.5km swim, 40km
cycle, 10km run
6
4
Windsurfer
One Person Dinghy
One Person Dinghy (Heavyweight)
Two Person Dinghy
Skiff
Keelboat
10
Windsurfer
One Person Dinghy
Two Person Dinghy
Match Racing
2
2
Beach
TOTAL (26)
4
50m Rifle 3 Positions Women
10m Air Rifle Women
25m Pistol Women
Distance: 1.5km swim, 40km
cycle, 10km run
VOLLEYBALL
Indoor
5
Mixed doubles
6
50m Rifle Prone Men
50m Rifle 3 Positions Men
10m Air Rifle Men
50m Pistol Men
25m Rapid Fire Pistol Men
10m Air Pistol Men
Trap Men
Double Trap Men
Skeet Men
Individual competition
Team competition
SAILING
1
Singles
Team
9
Shotgun
TRIATHLON
Total
2
Pistol
ARCHERY
Mixed/ open events
Singles
Doubles
Singles
Team
SHOOTING
Rifle
Continued
4
12-team tournament
12-team tournament
24-team tournament
24-team tournament
162
132
8
302
During the 121st IOC Session in Copenhagen, the IOC accepted Golf and Rugby in the Olympic programme as
of 2016:
Sports
GOLF
Men's events
1
Women's events
1
Individual competition
RUGBY
1
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Total
2
Individual competition
1
12-team tournament
Programme
changes
Mixed/ open events
2
12-team tournament
A review of the sports programme takes place after each edition of the Olympic
Games. Candidate Cities should therefore be aware that any further modifications to
the Olympic Games sports programme would be voted on by the 125th IOC Session in
2013.
2020 Candidature Acceptance Procedure
3 Environment and Meteorology
ENVIRONMENT
Q 3.1
Describe the following on a map no larger than A3 – folded or double page – and
indicate the graphic scale used:
•
•
•
•
Q 3.2
General geographical features of the city and its surroundings
Protected/environmentally sensitive areas
Cultural heritage monuments
Potential natural risks
Provide detailed information on the ambient air quality in the Applicant City
(according to the most recent WHO standards/guidelines), including an
assessment of the analyses performed over the last five years for the period
during which you intend to hold the Olympic Games and the testing methods
used.
Further information must be provided for any proposed competition venues situated
more than 50km from the Applicant City or for any proposed competition venues
where conditions are significantly different from the rest of the Applicant City.
Please include the following figures in your assessment:
Mg/m3
Carbon monoxide
PM10 (PM 2.5 if data
readily available)
Sulphur dioxide
Nitrogen dioxide
Ozone
Q 3.3
Provide detailed information on the quality of drinking water in the Applicant
City (according to the most recent WHO standards/guidelines), including an
assessment of the analyses performed over the last five years, the testing
methods used and the system of supply.
Further information must be provided for any proposed competition venues situated
more than 50km from the Applicant City or for any proposed competition venues
where conditions are significantly different from the rest of the Applicant City.
Continued on next page
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2020 Candidature Acceptance Procedure
Environment and Meteorology
Q 3.4
Provide details of current general environmental conditions and actions in your
city/region.
Q 3.5
Provide details of any Games-specific environmental actions you plan on
implementing, outlining how those actions fit in with overall city and region
environmental and sustainable development strategies.
Q 3.6
Provide a brief assessment of the environmental impacts and legacies of staging
the Olympic Games in your city/region.
Q 3.7
Have environmental impact studies been carried out on any of your proposed
venues and does legislation in your country require you to carry out
environmental impact studies? If so, at what stage of the planning and
construction process?
METEOROLOGY
Q 3.8
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Complete Charts 2.1, 2.2 and 2.3.
Charts 2.1 to 2.3 – Meteorology
Statistics to be provided:
• For your proposed dates of the Games
• For the area in which the Olympic Games will be held (Applicant City + any outdoor competition venue where conditions are significantly different to the rest
of the Applicant city)
• For the last ten years
Chart 2.1 – Temperature, humidity and wind
(Indicate source of statistics)
Temperature
Minimum
Maximum
Humidity
Average
Minimum
Maximum
Wind (general tendencies)
Average
Direction
Strength
9 a.m.
12 noon
3 p.m.
6 p.m.
9 p.m.
Chart 2.2 – Precipitation and fog
(Indicate source of statistics)
Precipitation
Fog
(Number of days)
(Number of days of fog during period of Games)
Annually
Chart 2.3 – Altitude
Period of Games
(Indicate source of statistics)
Altitude in metres
City
Other sites where significant
differences exist
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2020 Candidature Acceptance Procedure
4 Accommodation
HOTELS
Q 4.1
State what point of reference you have chosen as the Olympic Games centre in
the Applicant City (e.g. Olympic Village, Olympic Stadium, IOC hotel(s), main
hotel cluster,…) and explain why.
This point of reference must be used to answer the questions below.
Q 4.2
Questions in this chapter require you to categorise hotels according to the
internationally accepted star rating system (5 star, 4 star, 3 star, 2 star) described in
the Technical Manual on Accommodation.
G
Q 4.3
Provide a statement from your national tourist board, giving the equivalent
rating used in your country and a description of the standard of hotel in each
category.
Complete Charts 3 A and B indicating the number of hotels and hotel rooms
• within a radius of 0-10km from your chosen Olympic Games centre
• within a 10-50km radius of your chosen Olympic Games centre
• within a 0-10km radius of any competition venue cluster/precinct and/or
stand-alone venue outside the Applicant City
Please also include Charts 3 A and B in electronic format (Excel) on the CD ROM to be
provided to the IOC (see instructions).
Q 4.4
Use the following table to indicate average convention rates in 2011 for 3, 4 and
5 star hotels and for all room types during the month of the Olympic Games,
including breakfast(s) and all applicable taxes.
Please also indicate the source of the information provided.
Average 2011 convention rates for the month
of the Olympic Games
3 star
4 star
5 star
Single, including 1 breakfast
Double/twin, including 2 breakfasts
Suite, including 2 breakfasts
Continued on next page
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2020 Candidature Acceptance Procedure
Accommodation
MEDIA ACCOMMODATION
Q 4.5
Wherever the hotel infrastructure of the Host City is insufficient to cater for the needs
of the media, the OCOG must provide a media village (or villages, depending on the
configuration of the Olympic venues).
If you envisage the use of (a) media village(s), please answer the questions
below.
If no media village(s) is/are planned, please describe your concept for media
accommodation.
Q 4.6
Describe your concept for the media village(s), including the following:
•
•
•
•
•
•
Owner (current and future)
Location
Type of accommodation / type of buildings
Size of village(s) (hectares)
Number of rooms and beds
Post-Olympic use.
Specify who will finance the construction of any media village(s), if applicable.
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Charts 3 A and B – Accommodation
Chart 3 A – Applicant City
• Include all accommodation available within a radius of 0-10km and a radius of 10-50km of your Games Centre (as defined in question 4.1)
• Please ensure that rooms are not counted twice
• *Please list apartments according to quality and number of rooms per apartment
Existing accommodation
Within a radius of 0-10km of
Games Centre
Type of accommodation
Number of hotels
Number of rooms
Within a radius of 10-50km of
Games Centre
Number of hotels
Number of rooms
TOTAL
Number of hotels
Number of rooms
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
Planned accommodation
Type of accommodation
(accommodation for which construction authorisations have been signed)
Within a radius of 0-10km of
Games Centre
Number of hotels
Number of rooms
Within a radius of 10-50km of
Games Centre
Number of hotels
Number of rooms
TOTAL
Number of hotels
Number of rooms
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
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Charts 3 A and B – Accommodation
Additional accommodation
(continued)
(accommodation for which construction authorisations have not yet been signed)
Within a radius of 0-10km of
Games Centre
Type of accommodation
Number of hotels
Number of rooms
Within a radius of 10-50km of
Games Centre
Number of hotels
Number of rooms
TOTAL
Number of hotels
Number of rooms
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
Chart 3 B – Competition venue clusters/precincts/stand-alone venues outside the Applicant City
• Include all accommodation available within a radius of 0-10km of each competition venue cluster/precinct or of each stand-alone venue outside the
Applicant City – please provide one table for each competition cluster/precinct/venue, indicating its name in the table as shown.
• Please ensure that rooms are not counted twice
• *Please list apartments according to quality and number of rooms per apartment
Existing accommodation
Type of accommodation
Within a radius of 0-10km of
[insert name of competition venue cluster/precinct/venue]
Number of hotels
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
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Number of rooms
Charts 3 A and B – Accommodation
Planned accommodation
Type of accommodation
(continued)
(accommodation for which construction authorisations have been signed)
Within a radius of 0-10km of
[insert name of competition venue cluster/precinct/venue]
Number of hotels
Number of rooms
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
Additional accommodation
Type of accommodation
(accommodation for which construction authorisations have not yet been signed)
Within a radius of 0-10km of
[insert name of competition venue cluster/precinct/venue]
Number of hotels
Number of rooms
5 star hotels
4 star hotels
3 star hotels
2 star hotels
1 star hotels
University campus
Apartments*
Alternative Accom. (specify)
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2020 Candidature Acceptance Procedure
5 Transport
Q 5.1 TRANSPORT INFRASTRUCTURE
Use Chart 4 to indicate:
EXISTING TRANSPORT INFRASTRUCTURE
List your existing transport infrastructure (roads and public transport systems):
• Motorways
• Major urban arterial network
• Suburban rail
• Subway
• Light rail
PLANNED TRANSPORT INFRASTRUCTURE
List all transport infrastructure developments planned irrespective of your
application to host the Olympic Games, and which will have an impact on
Olympic site accessibility.
ADDITIONAL TRANSPORT INFRASTRUCTURE
List the additional transport infrastructure you feel will be necessary to host the
Olympic Games.
For each of the above, specify:
•
•
•
•
Length and capacity (number of traffic lanes or rail tracks)
Location of each infrastructure item by stating where it begins and ends
How and by whom work will be financed (if applicable)
Construction timelines (if applicable)
Please differentiate between transport infrastructure within the city boundary and
from the city boundary to outlying venues.
Please also include Chart 4 in electronic format (Excel) on the CD ROM to be provided
to the IOC (see instructions).
Continued on next page
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2020 Candidature Acceptance Procedure
Transport
Q 5.2 AIRPORT
Which is the main international airport you intend to use for the Olympic
Games?
State your reasons.
Which other airport(s) do you intend to use for the Olympic Games?
State your reasons.
For each airport you intend to use, please indicate capacity (number of runways,
number of gates, passenger terminal capacity), distance to the city centre and
existing, planned and additional public transport links to the city centre.
Q 5.3 MAPS B
Complete the maps requested in theme Sport and Venues as follows:
Superimpose your city’s transport infrastructure, as listed in Chart 4, on Maps B,
B1, B2 etc.
Please label each infrastructure item on the map with the unique number
attributed to it in Chart 4 and observe the following colour code:
•
•
•
•
PALE BLUE
DARK BLUE
GREEN
RED
Existing infrastructure, no permanent works required
Existing infrastructure, permanent works required
Planned infrastructure (irrespective of the Olympic Games)
Additional infrastructure required for the Olympic Games
Should your main international airport not appear on this map, please use an
arrow to indicate its direction and the additional distance to the airport.
The following graphic standards should be used on Map B to represent your
infrastructure:
Infrastructure
Motorways
Major urban
arterial network
Suburban rail
Subway
Light rail
Existing, no
permanent works
Existing, permanent
works required
Planned
Additional
Continued on next page
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2020 Candidature Acceptance Procedure
Transport
Q 5.4 TRANSPORT CHALLENGES
Q 5.4.1
What current and future (2020) major transport challenges do your city and
region face?
Q 5.4.2
What general transport and mobility concepts do you propose in order to
address the following Games clients’ transport needs:
• Athletes and team officials
• Media
• Spectators and workforce (including volunteers)
Q 5.5 DISTANCES AND TRAVEL TIMES
Complete Chart 5, indicating all distances in kilometres and 2011 travel times in
minutes by the most appropriate bus route.
If a rail connection is available, add rail travel time in brackets (rail).
Please also include Chart 5 in electronic format (Excel) on the CD ROM to be provided
to the IOC (see instructions).
80_111
Chart 4 – Existing, planned and additional transport infrastructure
•
•
•
•
The infrastructure items should be listed in numerical order with a unique colour-coded number as shown in the table
Please note that all infrastructure items listed should appear on Maps B, B1, B2 etc. with the unique number attributed to it
Please identify the location of each infrastructure item by stating where it begins and ends
Please provide all costs in USD 2011
EXISTING transport infrastructure, NO PERMANENT WORKS REQUIRED
Type of transport Infrastructure
Length (km) + capacity
(Motorways, major urban arterial
network, suburban rail, subway, light
rail public transport systems)
(n° of traffic lanes or tracks)
Within city boundary
Construction/upgrade
From city boundary to
outlying venues
Construction date
Date of completed upgrade(s)
1
2
EXISTING transport infrastructure, PERMANENT WORKS REQUIRED
Type of transport Infrastructure
CURRENT length (km) + capacity
(Motorways, major urban arterial
network, suburban rail, subway, light
rail public transport systems)
(n° of traffic lanes or tracks)
Within city
boundary
From city boundary
to outlying venues
Construction/upgrade
Type of work (length in km + capacity)
From city boundary
Within city boundary
to outlying venues
Body
responsible
Construction
date
Date of
upgrade
Cost of
upgrade
Source of
financing
(Public/private/
joint)
3
4
PLANNED transport infrastructure
Length (km) + capacity
Type of Transport Infrastructure
(Motorways, major urban arterial
network, suburban rail, subway, light
rail public transport systems)
Construction
(n° of traffic lanes or tracks)
Within city boundary
From city boundary to
outlying venues
Body responsible
Start
Source of financing
End
Cost
(Public/private/joint)
5
6
ADDITIONAL transport infrastructure
Type of Transport Infrastructure
Length (km) + capacity
(Motorways, major urban arterial
network, suburban rail, subway, light
rail public transport systems)
(n° of traffic lanes or tracks)
Within city boundary
From city boundary to
outlying venues
Construction
Body responsible
Start
Source of financing
End
Cost
(Public/private/joint)
7
8
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Chart 5 – Distances and travel times in 2011
•
•
•
•
•
•
All distances must be rounded to the nearest kilometre
All times must be given in minutes and for average travel times by bus, using 5 minute intervals
Provide in brackets travel times and mode of transport for any alternative means of transport available for a particular travel, if applicable at Games-time.
If your project includes any other villages/accommodation for athletes, please include it/them in this table.
If there is more than one competition venue for a sport/discipline/event please create new rows in the table as needed.
If the IBC and MPC are in separate locations, please list them separately in the table.
Athlete accommodation
All distances in km and
travel times in minutes and
by bus
Main international
airport
Km
Min.
Main hotel area
Olympic Village
Km
Min.
Km
Min.
Any other village/
accommodation for
athletes
Km
Min.
Olympic Stadium
Km
Min.
Media
Accommodation
(please specify)
Km
Min.
MPC/IBC
Km
Min.
Main international airport
Main hotel area
Olympic Village
Any other village/
accommodation for athletes
Olympic Stadium
Media Accommodation
MPC/IBC
Archery
Aquatics
Athletics
Basketball
Badminton
Boxing
Canoe
Cycling
Equestrian
Fencing
Football
Golf
Continued on next page
82_111
Chart 5 – Distances and travel times in 2011,
Continued
Athlete accommodation
All distances in km and
travel times in minutes and
by bus
Main international
airport
Km
Min.
Main hotel area
Olympic Village
Km
Min.
Km
Min.
Any other village/
accommodation for
athletes
Km
Min.
Olympic Stadium
Km
Min.
Media
Accommodation
(please specify)
Km
Min.
MPC/IBC
Km
Min.
Gymnastic
Handball
Hockey
Judo
Modern Pentathlon
Rowing
Rugby
Sailing
Shooting
Table Tennis
Taekwondo
Tennis
Triathlon
Beach Volleyball
Volleyball
Weightlifting
Wrestling
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2020 Candidature Acceptance Procedure
6 Medical Services and Doping Control
HEALTH SERVICES
The information requested below must be provided by the relevant public health authorities.
In each case, specify the source of information.
Q 6.1
Give a general outline of the health care system currently in operation in your
city and region.
Q 6.2
Describe your social system for managing medical expenses.
Explain the arrangements for foreign nationals visiting your country.
Q 6.3
Provide the number of hospitals and hospital beds per capita in your city.
Use tables 6.3.1 and 6.3.2 to list:
• Main hospitals and teaching hospitals
• Distance of main hospitals from the Olympic Village(s) (in km)
• Number of beds
• List of departments by speciality (including sports-medicine, physiology and
biomechanical research laboratories for teaching hospitals)
• Heavy equipment
Table 6.3.1 – Main hospitals
Hospital name
Distance from
Olympic Village*
(km)
Number of
beds
List of
departments by
speciality
Heavy
equipment
Total number:
Table 6.3.2 – Teaching hospitals
Hospital name
Distance from
Olympic Village*
(km)
Number of
beds
List of departments by speciality
(including sports-medicine, physiology
and biomechanical research laboratories)
Total number:
* if several Olympic Villages are planned, please add columns as appropriate
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2020 Candidature Acceptance Procedure
Medical Services and Doping Control
Q 6.4
Describe the operational procedure of your current emergency services.
Q 6.5
Explain how the Olympic Games will fit in with your first aid, transport and
emergency services.
Q 6.6
Describe existing plans for evacuation and assistance in the event of a natural
disaster, specifying the chains of command and transfer of responsibilities.
How will these be affected by the Olympic Games?
If the chain of responsibility and command were to change due to the Olympic
Games, please give details.
Q 6.7
If applicable, briefly explain any epidemiological problems over the last ten
years.
Describe the resources in your city, region and country to counter
epidemiological risks, and list the organisations responsible for controlling this
issue.
EQUINE HEALTH
Q 6.8
Indicate which infectious diseases have occurred in your equine population
during the last five years, specifying whether these were at an epidemic level or
whether these are diseases which are endemic in your country.
Q 6.9
Describe the resources in your city, region and country to counter
epidemiological risks in the veterinary field and list the organisations
responsible for controlling such risks (where applicable).
Continued on next page
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2020 Candidature Acceptance Procedure
Medical Services and Doping Control
DOPING CONTROL
Q 6.10
Does your country have a National Anti-Doping Organisation (NADO)? Is this
National Anti-Doping Organisation independent or part of the NOC? Explain.
Does your country have any legislation on doping? Explain.
What legislation is in place or will be implemented to allow cooperation and
sharing of information between the sports authorities and the public authorities
(police, customs) in relation to the fight against doping and to implement the
commitments of the Host Country under the UNESCO Convention and the WADA
Code?
Q 6.11
G
Q 6.12
Provide a guarantee from the relevant national authority confirming that
a.
the (WADA) World Anti-Doping Code and the IOC AntiDoping Rules (which are based on the World Anti-Doping
Code) which are in force in 2020 will apply upon the occasion
of the Olympic Games; and
b.
should there be any conflict between, on the one hand, the
World Anti-Doping Code and the IOC Anti-Doping Rules and,
on the other hand, any other anti-doping rules applicable in
your country, the World Anti-Doping Code and the IOC AntiDoping Rules shall take precedence; and
c.
the relevant authority(ies) of the host country will provide its
(their) full cooperation and support for the implementation of
the IOC Anti-Doping Rules at the time of the Olympic Games,
in particular in relation to investigations and procedures
regarding athletes' support personnel or any other person
involved in trafficking, or in assisting in any way in relation
to the use of prohibited substances or prohibited methods,
and that relevant laws are in place in order to ensure the
foregoing.
Is there a WADA-accredited laboratory in your city or country?
Indicate the distance in km and travel time between the existing accredited
laboratory, the Olympic Village and the venues.
Describe your plans for setting up/upgrading an anti-doping laboratory for the
Olympic Games.
Give a brief indication of the procedures envisaged for sample transportation.
Q 6.13
Does the laboratory mentioned above also perform equine sample testing and is
it accredited by the “Fédération Equestre Internationale” (FEI)?
If not, which FEI-accredited laboratory will be used for testing horses at Gamestime?
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2020 Candidature Acceptance Procedure
7 Safety and Security
RISK ANALYSIS
Q 7.1
Provide an analysis, by a competent authority (please specify the authority), of
the general risks connected with the Olympic territory:
•
•
•
•
•
•
•
•
Fire (buildings, industry, forests)
Intrusion into Olympic facilities
Civil disobedience
Crime
Telecommunication / Technological risks
Traffic
Natural catastrophes (earthquake, flood, volcano, hurricane, etc.)
Other catastrophes (chemical, biological, nuclear, plane crash, serious land
accident, etc.)
• Major traffic accidents, including in tunnels
Q 7.2
Provide an analysis, by a competent authority (please specify the authority), of
the situation with respect to any risks posed by activist minorities (religious,
political, ethnic, etc.) or terrorist groups in the country or region.
Specify the measures envisaged for preventing acts of terrorism by international
groups.
HUMAN RESOURCES
Q 7.3
Provide estimates of the available police and emergency services human
resources in the region and city.
Q 7.4
Will it be possible to use the resources of the Armed Forces in the Olympic
Games security operation and, if so, in what capacity?
Continued on next page
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2020 Candidature Acceptance Procedure
Safety and Security
LEGISLATION
Q 7.5
Does legislation permit a single management structure that will be effective
whatever the origin of the human and technical resources that are used, and
without functional or territorial restrictions?
Q 7.6
If necessary, is your government willing to make modifications to the laws,
standards and administrative procedures considered necessary within the
legislative organisation of the country in order to achieve an efficient structure
and a safety and security operation that is appropriate to the special
circumstances of the Olympic Games?
If so, what would be the timeframe for such a procedure?
Q 7.7
Is it possible to limit and exercise effective control over the use of air space
affected by the Olympic Games and, if so, how?
EXPERIENCE
Q 7.8
Use the table below to list, in chronological order (most recent first), the
experience of your city/region and country over the last ten years in the
organisation of security for major international events (particularly sports
events).
Table 7.8 - Security experience
Year
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Event
Duration of
event (days)
Number of
participants
Number of
dignitaries
and VIPs
Number of
attending
spectators
Number of
security
personnel
2020 Candidature Acceptance Procedure
8 Technology and Energy
Introduction
Technology plays an extremely important role both in the preparation phase and
during the Olympic and Paralympic Games.
Technology encompasses a wide field of services, which can be defined in three
broad categories:
• Information systems
• Telecommunications and other technologies
• Internet
Please note that, although the OCOG is responsible for planning and implementation,
the IOC reserves the right to choose suppliers to cover one or more areas of
technology necessary for the preparation and smooth running of the Olympic and
Paralympic Games.
TELECOMMUNICATIONS
Q 8.1
Describe the market’s level of openness to competition in the area of
telecommunications.
Q 8.2
How many licences have been awarded for:
• Setting up fixed telephony networks
• Supplying second generation (e.g. GSM) and third generation (e.g. UMTS)
mobile telephony services
Q 8.3
Indicate whether a regulatory body exists for the market, whether this body is
tied to government authorities and who issues the licences.
Continued on next page
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Technology and Energy
Q 8.4
Describe the existing infrastructure and technology networks linking
competition and non-competition venues that will support the traffic necessary
for the organisation of the Olympic and Paralympic Games (telephony, data
network, audio and video circuits).
Indicate the existence of any alternative path for back-up purposes.
This information must be obtained from potential telecommunications
providers.
Provide diagrams showing the infrastructure described above.
Q 8.5
For each competition and non-competition venue, describe the current capacity
(number of simultaneously supported communications) of the mobile network
by carrier.
Indicate whether all of the roads linking all competition and non-competition
venues are also fully covered by these carriers.
WIRELESS BROADBAND SERVICES
Q 8.6
Describe the penetration of wireless technology services, technologies used and
generations (3G/4G) existing within the city.
Q 8.7
State the number of providers offering these services.
Q 8.8
Outline plans for further growth in wireless services leading up to 2020 and
state whether there is additional infrastructure anticipated to specifically meet
Games requirements. How will these improvements be funded?
Continued on next page
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Technology and Energy
PRIVATE RADIO NETWORKS
Q 8.9
Are there frequencies allocated to trunk radio type services?
Q 8.10
How many types of trunk radio networks are in operation and what is the level
of local and regional coverage?
Q 8.11
How many subscribers are there to such networks?
FREQUENCY CONTROL
Q 8.12
Indicate the body(ies) responsible (and any ties) for allocating and controlling
the frequencies necessary for radio transmissions.
Q 8.13
Provide (a) guarantee(s) from the competent body(ies) that it (they) is(are)
prepared to allocate, manage and control the necessary frequencies for the
organisation of the Olympic and Paralympic Games.
G
Q 8.14
G
Provide (a) guarantee(s) from the relevant authorities that there will be no fee
charged to the following client groups:
•
•
•
•
•
•
•
•
Athletes
IOC
OCOGs
NOCs
IFs
Media
Broadcasters
Olympic partners
for the reservation and services of allocated frequencies from one month before
the Opening Ceremony of the Olympic Games to one week after the Closing
Ceremony of the Paralympic Games.
Continued on next page
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Technology and Energy
ENERGY
Energy Sector & Market Structure
Q 8.15
List the energy sector principal agents (state and/or private ownership)
responsible for the provision of regional and local power services (production,
transmission, distribution) and describe how they are structured and managed.
Q 8.16
Describe the role of the regulator and other governmental agencies in the
development of new energy facilities and in the regulation of service levels to
clients.
Energy Supply Facilities & Infrastructure
Q 8.17
Describe the existing local and regional utility grid and generating plants.
Q 8.18
Outline the process for obtaining additional power beyond the capacity of the
local system from other sources.
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9
Legal aspects and customs and immigration formalities
LEGAL ASPECTS
Q 9.1
What are the legal obstacles, if any, to the organisation of the Olympic Games in
your country?
Q 9.2
What are the existing laws, if any, in your country that relate to sport?
Q 9.3
Do you envisage the implementation of any new laws to facilitate the
organisation of the Olympic Games? Explain.
Q 9.4
The IOC will take necessary measures to protect the word mark “[City] 2020” outside
of the host territory.
G
Provide documentation indicating that appropriate measures have been taken
to:
• protect the word mark “[City] 2020” within the host territory
• register domain names that are of value to your candidature such as “[City]
2020” followed by extensions .com .net .org as well as the country code
concerned
CANDIDATURE COMMITTEE – ORGANISATIONAL STRUCTURE
Q 9.5
Should you be accepted as a Candidate City, how would your Candidature
Committee be structured?
Specify which public and/or private institutions, organisations or bodies would
be represented in your Bid Committee and their respective levels of authority.
Please note –
• NOC representatives must be members of your Bid Committee (see Olympic
Charter, paragraph 1.4 of the Bye-law to Rule 34)
• IOC members in your country, should they so request, must also be members of
your Bid Committee
• The IOC recommends that athletes’ representatives should also form part of the Bid
Committee
Continued on next page
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Legal aspects and customs and immigration formalities
ENTRY REGULATIONS
Q 9.6
Describe the regulations in force in your country regarding immigration and
entry visas.
Q 9.7
Give precise details of the health and vaccination recommendations or
regulations for persons entering your country.
In accordance with Rule 53 of the Olympic Charter, the Olympic identity and
accreditation card is a document which establishes the identity of its holder and
confers upon the latter the right to take part in the Olympic Games. Together with a
passport or other official travel documents of the holder, the Olympic identity and
accreditation card authorises entry into the country of the Host City. It allows the
holder to stay and perform his Olympic function for the duration of the Olympic
Games, including a period not exceeding one month before and one month after the
Olympic Games.
The Olympic identity and accreditation card is delivered, under the authority of the
IOC, to persons eligible for accreditation.
Q 9.8
Q 9.9
G
Provide a guarantee from the relevant authorities that, notwithstanding any
regulations in your country to the contrary that would otherwise be applicable,
accredited persons in possession of a valid passport and an Olympic identity
and accreditation card will be able to enter into the country and carry out their
Olympic function for the duration of the Olympic Games and for a period not
exceeding one month before and one month after the Olympic Games, in
accordance with the Accreditation and Entries at the Olympic Games – Users’
Guide.
What would the entry regulations be for members of the Olympic Family to
attend test events prior to the Olympic Games?
ENTRY OF ANIMALS
Q 9.10
Describe the regulations in force in your country regarding the entry of animals
(i.e. guide dogs for the blind, horses) into your territory.
Continued on next page
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Legal aspects and customs and immigration formalities
WORK PERMITS / REGULATIONS
Q 9.11
In addition to those persons in possession of an Olympic identity and accreditation
card, certain Games-related personnel will require temporary entry into the host
country to perform their Olympic duties prior to the Olympic Games. Such persons
may be required to work and domicile in the country for at least one year before the
Olympic Games.
Describe the process and average length of time required to apply for and issue
work permits for temporary entry of personnel to work and domicile in the
country and how this will be adjusted, if necessary, in order to conform with the
requirements referred to above.
Q 9.12
It is incumbent upon the Host City to ensure that the relevant national, regional and
local authorities understand the unique and temporary nature of the Olympic Games
in regard to media working practices.
Would Olympic related personnel, especially the media, broadcasters, the OBS
and their personnel, and timing and scoring services be subject to union
regulations or labour laws, and if so what special waivers will be introduced to
enable the OBS, rights holders and media to fulfil their professional
responsibilities without being constrained by the host country’s media reporting
regulations, labour laws, trade union agreements or regulations, if any, with
regard to reporting and filming in the Host City or country.
Explain.
IMPORT AND EXPORT OF GOODS
Q 9.13
Specify, if applicable, any regulations concerning the import of special products
and equipment required by accredited persons to carry out their duties at the
Olympic Games: e.g. firearms and ammunition (for sports competitions or
security services), photographic and audio-visual equipment, medical
equipment and products, computer equipment, foodstuffs etc.
Q 9.14
What are the regulations with regard to the import, use and export of goods
required for test events prior to the Olympic Games?
Q 9.15
Specify, if applicable, any restrictions or regulations concerning the use of
media material produced on the national territory intended principally for
broadcast outside the territory.
Q 9.16
Is there any law prohibiting or limiting by name or number the importation of
foreign newspapers, periodicals or other publications?
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2020 Candidature Acceptance Procedure
10 Government and public support
BACKGROUND INFORMATION
Q 10.1
State the current population, as well as estimated population in 2020, for the
following (please specify the source(s) used):
• City
• Region
• Country
Q 10.2
Describe the political structure in your country: what are the institutions at
national, regional and local level and their respective competence in relation to
major infrastructure projects and government-related services (medical,
security, customs, immigration, etc.)?
Explain the interaction between the various authorities concerned, as well as
their respective degree of autonomy, if any.
Q 10.3
Provide the Gross Domestic Product (GDP) for the last ten years of your country,
region and city, including a percentage breakdown of the economic resources
(Agriculture, Industry, Energy and Services).
Q 10.4
List the Per Capita Income (in USD) for the last ten years.
Continued on next page
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2020 Candidature Acceptance Procedure
Government and public support
GOVERNMENT SUPPORT AND COMMITMENT
Q 10.5
What is the status of support of the national, regional and local governments for
your bid and for the organisation of the Olympic Games in your city/region?
Q 10.6
Give the full list of all public authorities and other official public or private
bodies represented in your bid committee.
Q 10.7
Provide a covenant from the government of your country stating the following:
G
Q 10.8
“Name(s) of the duly authorised representative(s) hereby confirm(s) that the
government of name of the host country
•
guarantees the respect of the Olympic Charter;
•
guarantees that it will take all the necessary measures in order that the
city fulfils its obligations completely; and
•
guarantees free access to and free movement around the host country
for all accredited persons on the basis of a passport (or equivalent
document) and the Olympic identity and accreditation card referred to in
the Olympic Charter.”
List all elections planned in your country at all levels until 2020 and indicate
whether the outcome of such elections could have any impact – and if so what
kind – on the preparation or staging of the Olympic Games in 2020.
INSTITUTIONAL SUPPORT
Q 10.9
G
Provide a letter of guarantee, signed by both your country’s NOC and your city
authorities, stating the following:
“Names of the duly authorised representatives hereby confirm that the name of
the host country’s NOC and name of the city authorities will respect and comply
with all obligations set out in the Olympic Charter.”
Q 10.10
Do the NPC and relevant national organisations representing people with
disability also support the bid?
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Government and public support
PUBLIC SUPPORT
Q 10.11
What is the general public opinion in your city/region and country towards your
project of hosting the Olympic Games?
If you carry out opinion polls, please specify the following:
•
•
•
•
Questions asked
Area covered
Dates of opinion poll field work
Sample size
Q 10.12
What, if any, opposition is there to your project? Please detail.
Q 10.13
Does legislation in your country require you to carry out a referendum to be
held on a project such as the Olympic Games?
Could you be forced into a referendum by opponents to the Olympic Games
project?
If so, what would the legal implications be if the referendum was negative?
If a referendum is required, this should be carried out prior to the selection of
Candidate Cities and the results of such a referendum should be provided to the IOC.
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2020 Candidature Acceptance Procedure
11 Finance and Marketing
OLYMPIC GAMES BUDGET
Q 11.1
How will your Olympic Games (OCOG) budget be structured (private vs. public
financing)?
Q 11.2
What financial commitments have you obtained from your national, regional
and/or local governments?
Please note that, in the candidature phase, it will be essential for you to obtain, inter
alia, the following commitments from your public authorities as they are vital to the
successful staging of the Olympic Games:
•
A commitment to provide all security, medical, customs, immigration and
other government-related services at no cost to the Organising Committee
(OCOG)
•
A commitment to make available all competition and non-competition venues
owned by the public authorities to the OCOG either at no cost or a rental cost
to be specified.
•
A commitment to cover any shortfall in the OCOG budget;
•
A commitment to undertake and finance the necessary infrastructure
developments.
Continued on next page
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2020 Candidature Acceptance Procedure
Finance and Marketing
OCOG vs. NON-OCOG BUDGETS
In considering plans for the financing of the Olympic Games, it should be borne in
mind that there are two distinct budgets:
• OCOG operational budget: this is the operations budget for the organisation
of the Olympic Games. Infrastructure development costs for sports venues,
the Olympic Village, the IBC and MPC or other major infrastructure projects
must not be included in the OCOG budget
• Non-OCOG budget: this is the budget to be financed by public authorities
and the private sector in the context of the long-term development of the
city/region. It can be divided into capital investments and operations as
follows:
- Capital investment: for financing the construction of the main and sports
infrastructure required for the Games which will be a long-term legacy.
Depending on the context of each host city and the existing infrastructure,
capital investments could also refer to land acquisition, relocation of
existing communities, upgrading of telecommunications, power or medical
infrastructure, etc.
- Operations: for investments in operational areas usually funded by public
authorities such as security, transport, medical, customs and immigration
services, coordination of the government parties involved in Games
preparations, city operations, traffic management, etc.
With regard to transport, free public transportation for accredited persons,
as well as extended operating hours should be considered, if necessary.
Continued on next page
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Finance and Marketing
OCOG REVENUE GENERATING POTENTIAL
Q 11.3
In addition to the financial contribution you will receive from the IOC, what
other revenue do you expect to be able to generate?
Please indicate the source, estimated amount and background information on
how these estimates were reached.
Q 11.4
Provide a guarantee signed by authorised representatives of both the Applicant
City and the NOC stating the following:
G
“The Applicant City of [insert name of city] (hereinafter “Applicant City”) and the
National Olympic Committee of [insert name of country of Applicant City]
(hereinafter “NOC”) acknowledge that, in the interest of a successful 2020
Olympic Games marketing programme, all Olympic-related properties and
equities of the NOC and the Organising Committee for the Olympic Games
(“OCOG”) must be consolidated in the host territory as of 1 January 2015.
Should the Applicant City be accepted by the IOC as a Candidate City, the
Applicant City and the NOC hereby undertake to enter into a Joint Marketing
Programme Agreement to the entire satisfaction of the IOC not later than 7
January 2013, whereby all NOC-related commercial rights will be acquired by
the Candidate City on the OCOG’s behalf for the period between 1 January 2015
and 31 December 2020.”
TOP PROGRAMME AND OTHER IOC MARKETING PROGRAMMES
The TOP programme is a world-wide sponsorship programme coordinated by the
IOC, which affords to a limited number of multinational companies, on a four-year
cycle, the highest level international marketing rights in relation to the Olympic
Games, the IOC and the NOCs, based on exclusivity for a given product category.
Q 11.5
G
G
Provide a guarantee confirming the OCOG’s unconditional participation in the
TOP programme and other IOC marketing programmes.
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2020 Candidature Acceptance Procedure
Finance and Marketing
BID BUDGETS
Q 11.6
Should you be accepted as a Candidate City to host the 2020 Olympic Games,
describe how and by whom your candidature will be financed.
What is your budget (in USD) for:
• Phase I (Application)
• Phase II (Candidature)
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PART 3 Instructions
Overview
Introduction
This part contains precise instructions on how Applicant Cities must present their
Application Files.
Contents
Part 3 contains the following chapters:
Chapter
3.1 Application File instructions
3.2 Checklist
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3.1 Application File instructions
Overview
Introduction
This chapter provides clear instructions on how Applicant Cities must present their
Application File.
Applicant Cities are required to respond to questions contained in 11 themes and
provide guarantees.
The presentation of replies should be as simple and economical as possible (the IOC
is interested in the facts, not the presentation).
Right of refusal
The IOC reserves the right to refuse any file which does not comply with the
presentation requirements.
Contents
This chapter contains the following topics:
Topic
3.1.1 General presentation and layout
3.1.2 Maps
3.1.3 CD ROM instructions
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3.1.1 General presentation and layout
Format
A4 (21cm x 29.7cm), vertical presentation.
Presentation
Simple, soft-cover and glued binding. Loose leaves and binders not accepted.
Languages
The Application File must be bilingual English and French.
Layout
For the answers to each of the questions, the French text shall be presented on the
left-hand page and the English text on the right-hand page.
Exceptions to this are the cover pages and all maps: these pages will be bilingual.
Each language may be presented in full page layout or in two columns in vertical
format:
Number of
pages
The answers for each theme shall be limited to a maximum number of pages (as
specified below), plus one page for each of the appendices requested.
Maximum number of pages (excluding cover pages and appendices):
Chapter
Max. number
of pages
6
1
Vision, concept and legacy
2
Sport and Venues
3
Environment and Meteorology
8
4
Accommodation
4
5
Transport
10
6
Medical Services and Doping Control
10
7
Safety and Security
10
8
Technology and Energy
9
Legal aspects and custom and
immigration formalities
10
10
Government and public support
10
11
Finance and Marketing
TOTAL
10
8
6
92
Charts 1-5 and Maps A, B (B1, B2, ..) and C are to be presented together at the back
of the Application File as appendices.
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3.1.2 Maps
Maps
Applicant Cities are required to provide three project maps (Maps A, B and C) as
well as a number of cluster maps (Maps B1, B2, B3 etc.), as applicable. All maps
shall be no larger than A3 format (folded or double page).
For maps A, B and C, the basic map is the same. It is the information you are asked to
superimpose on the map that changes.
The basic map should be a recent map of your city/region, on which the scale is
clearly marked.
Map A
No colour coding required.
Maps B (B, B1, B2…) and MAP C
The following colour code should be used for these maps:
PALE BLUE existing infrastructure, no permanent works required
DARK BLUE existing infrastructure, permanent works required
GREEN
planned infrastructure (for which contracts have already been signed)
RED:
additional permanent infrastructure (Games dependent)
PINK:
temporary venues required for the Olympic Games
Applicant Cities are also required to separately provide the three project maps
(Maps A, B and C) using a scale of 1:25’000.
Continued on next page
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3.1.2 Maps,
Continued
Map description
INSTRUCTIONS
Concept map (Map A)
•
•
•
•
•
•
• Venue location and transport
infrastructure – Map B and C
•
•
•
•
•
•
•
• Venue location and transport
infrastructure cluster/precinct
maps – Maps B1, B2, etc. (as
applicable)
No larger than A3 (folded or double page)
Bilingual
Indicate graphic scale used
Indicate North arrow
Indicate legend
Should your main international airport not appear
on this map, please use an arrow to indicate its
direction and the additional distance to the
airport.
No larger than A3 (folded or double page)
Bilingual
Indicate graphic scale used
Indicate North arrow
Indicate legend
Colour-coded (existing, planned and additional…)
Use the graphic standards provided in chapter 5 to
represent different types of transport
infrastructure
• Label each infrastructure item on the map with the
number attributed to it.
• Should your main international airport not appear
on this map, please use an arrow to indicate its
direction and the additional distance to the
airport.
Continued on next page
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3.1.2 Maps,
Sport
pictograms
Continued
The IOC hereby authorises Applicant Cities to use the following London pictograms
(Copyright LOCOG), on condition that they are not provided to third parties, no
commercial use will be made of the pictograms and that they are used solely to
illustrate your competition venues. (Pictograms will be provided in electronic format.)
Archery
Aquatics –
Diving
Aquatics Swimming
Aquatics –
Synchronised
Swimming
Aquatics –
Water Polo
Athletics
Basketball
Boxing
Canoe - Sprint
Canoe – Slalom
Cycling - BMX
Cycling - Road
Cycling - Track
Cycling –
Mountain Bike
Equestrian Dressage
Equestrian Eventing
Equestrian Jumping
Fencing
Football
Gymnastic –
Artistic
Gymnastic Rhythmic
Gymnastic Trampoline
Handball
Hockey
Judo
Modern Pentathlon
Rowing
Sailing
Shooting
Table Tennis
Taekwondo
Tennis
Triathlon
Beach Volleyball
Volleyball
Weightlifting
Wrestling
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3.1.3 CD ROM instructions
Quantity
Applicant Cities are required to provide the IOC with 80 CD ROMs, in addition to
their Application Files, containing the following documents:
• Electronic version of your Application File (.pdf)
• Electronic version of your Maps A, B, B1, B2 etc., and Map C (.jpg)
• Electronic version of your Charts 1 – 5 (excel)
• Applicant City logo – colour and black and white (.jpg and .eps)
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3.2 Checklist
Checklist of documents to be submitted to the IOC
The following table gives a summary of all documents to be submitted to the IOC:
Date
Documents to be submitted
Quantity
• Signed Candidature Acceptance Procedure
1
• Confirmation of payment of candidature acceptance fee
1
15 September 2011
• Application File
15
February
2012
80
• Sets of guarantee letters (originals and copies)
2
• Photographic Files
3
• CD ROMS (see CD ROM instructions – 3.1.3)
• Project Maps A, B and C, using a scale of 1: 25’000
80
1
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